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Company vehicles

 

13:36

 00:00 In this video we'll show you how to create your first car benefit.
 00:05 To get started, navigate to    Pay batches, and choose your pay batch.
 00:18 To make a new repeat payable, navigate to Pay batch    Pay    Repeat payables.
 00:24 Then click "New repeat payable".
 00:29 Choose "Cars and car fuel".
 00:36 Start by entering the car's Make and model.
 00:42 Next, type in your car's Number plate.
 00:50 Keep going, and enter the car's Purchase price + accessories, then enter the car's Year of manufacture.
 01:02 Scroll down to "Fuel".
 01:06 If you know your car's CO2 emissions, enter it here. Otherwise, if you don't know your car's CO2 emissions, you can easily look it up using your car's number plate.
 01:16 To do this, click the "Lookup CO2 emissions" link underneath.
 01:22 This'll take you to the government vehicle enquiry website.
 01:26 Type in your car's number plate, then click "Continue".
 01:36 Click "Yes", then "Continue".
 01:43 If you scroll down, you'll see your car's CO2 emissions, year of manufacture, engine size, and more.
 01:51 Now that you have your car's CO2 emissions, go back to 1st Money, and type it in.
 02:02 Next, to add the people who'll be using this car, scroll down.
 02:08 Click Add people, and choose the people to add.
 02:14 In this example we'll only add Clara, but you can easily share any vehicle with more than one person.
 02:21 Finally, click "Save".
 02:25 And that's it! The vehicle benefit has been created and shared with one person.
 02:30 Now you'll see Clara's getting this vehicle benefit because her name's in the list.
 02:36 This vehicle benefit will now show up on Clara's next unpaid payslip, and won't affect any of Clara's already paid payslips.
 02:44 To see this vehicle benefit on Clara's payslip, click on Clara.
 02:52 Hover over the vehicle benefit, then click the "See on payslip" button with the circles.
 03:02 Now you'll see the vehicle benefit showing under "Benefits in kind".
 03:07 And that's how you'll know the vehicle benefit was created successfully.
Finding the vehicle benefit
 03:12 If you need to edit the vehicle benefit later, here's where you can find it.
 03:18 To get back to your vehicle benefit, navigate to    Pay batches, and choose your pay batch.
 03:28 Now, to get to your pay batch's repeat payables, navigate to Pay batch    Pay    Repeat payables.
 03:36 All your pay batch's repeat payables, including vehicle benefits will show up here.
 03:43 Another way to get to your vehicle benefit, is to go to a person that uses your vehicle, then go to that person's repeat payables.
 03:52 To do this, go to    People, and choose a person using your vehicle.
 03:59 Here we'll choose Clara.
 04:04 Then, click through to Person    Pay    Pay settings
 04:10 Scroll down, all the way to the bottom, then look for "repeat payables ... pay batch".
 04:17 All of this person's repeat payables, including vehicle benefits will show up here.
You're all done!
 04:24 And that's it! That's all you need to know to create car benefits!
Sharing a vehicle
 04:29 If you want to share a vehicle between people, the benefit will be split equally on each person's payslip.
 04:37 To see how this works, let's share this vehicle between two people. To get started, scroll down, then click Add people.
 04:50 In this example we'll add Henry and Sonia, but you can share vehicles between as many people as you like.
 04:57 Click "Save".
 05:02 Now Henry and Sonia share this vehicle equally, getting 50% each.
 05:08 To see this on Henry's payslip, click on Henry.
 05:15 Hover over the vehicle benefit, then click the "See on payslip" button with the circles.
 05:25 Here you can see £50 added to Henry's payslip as a benefit in kind.
 05:30 Hover over the row to see how this is calculated.
 05:35 For this example, the £50 is calculated as £1,200 per year, divided by twelve paydays in the year, so that's £100 per payday, divided by the two people sharing this vehicle, Henry and Sonia.
 05:49 The same £50 will also be added to Sonia's payslip. To see this, click off to get back to the vehicle benefit.
 05:58 Click on Sonia.
 06:03 Then click the "See on payslip" button with the circles.
 06:12 Here you can see the same £50 on Sonia's payslip as well.
 06:17 Now let's try removing Sonia from this vehicle. Click off to get back to Sonia's repeat payables.
 06:25 Click the remove link under the vehicle benefit to remove Sonia.
 06:33 Now that Sonia's removed, Henry's getting 100% of the vehicle benefit.
 06:38 To see this on Henry's payslip, click on Henry.
 06:44 Then click the "See on payslip" button with the circles.
 06:54 Now you'll see £100 instead of the previous £50, because Henry isn't sharing the car with Sonia anymore.
You're all done!
 07:03 That's it! That's how you share your vehicle between people!
Private fuel
 07:08 If your employer covers the cost of fuel used for private purposes, Here's how you update the vehicle benefit.
 07:16 To get started, scroll down to "Fuel"
 07:20 Then, turn on Employer also pays private fuel costs
 07:27 You don't need to fill in the dates that'll show up.
 07:30 Click "Save", and that's it!
 07:36 Now a private fuel benefit in kind will be added to Henry's payslip, because he's the only one getting this vehicle benefit.
 07:44 To see the private fuel amount added to Henry's payslip, first reload the page by clicking the reload button at the top.
 07:52 Then, scroll down, and expand "Advanced".
 07:59 Here you'll find the yearly private fuel cash equivalent, in this example it's £1,200.
 08:07 You'll also find the vehicle's yearly cash equivalent, which is also £1,200.
 08:14 In total that's £2,400 per year.
 08:18 To see this on Henry's payslip, scroll down, then click Henry.
 08:28 Then click the "See on payslip" button with the circles.
 08:37 Here you can see £200 added to Henry's payslip as a benefit in kind.
 08:43 To see how this is calculated, hover over the row.
 08:48 In this example the £200 is calculated as the total cash equivalent, £2,400 per year, divided by twelve paydays in the year, to get £200 per payday.
You're all done!
 09:01 And that's it! That's all you need to do, if your employer pays for private fuel.
Payslip deductions for private use
 09:08 When an employee agrees to have money automatically deducted from their payslip for the private use of a company vehicle. Here's how to set up the deduction.
 09:19 To get started, scroll down, and expand the "Optional" section.
 09:27 Then, in Employee payslip deductions for private use, enter how much will be deducted, every year, to use this vehicle privately.
 09:39 Click "Save", and that's it! The private use deduction has been set up.
 09:45 In this example, Henry's getting this vehicle benefit because his name's in the list at the bottom of the page.
 09:52 Now that the private use deduction has been set up, some money will be automatically taken off Henry's payslip every payday.
 09:59 To see this on Henry's payslip, click on Henry.
 10:06 Then click the "See on payslip" button with the circles.
 10:15 Scroll down to "Post-tax withholdings" at the bottom of the payslip.
 10:20 You'll now see £10 taken off Henry's payslip as "Vehicle private use".
 10:26 To see how this is calculated, hover over the row.
 10:30 For this example, the £10 is calculated as £120 per year, divided by twelve paydays in the year, equals £10 per payday.
You're all done!
 10:41 And that's it! That's all you need to do. When an employee agrees to have an amount of money deducted from their payslip for the private use of a company vehicle.
Employee pays part of car cost
 10:53 If an employee pays for part of the cost of a company car, the yearly cash equivalent of the car will be reduced. Here's how to enter how much the employee paid.
 11:05 To get started, scroll down, then expand the "Optional" section.
 11:11 Then, fill in Employee payments towards car, also known as capital contributions.
 11:18 In this example we'll enter £3,000.
 11:21 This amount is a one time cost, and isn't automatically deducted from anybody's payslip.
 11:27 Finally, click "Save", and that's it!
 11:32 Now, to calculate how much this car's yearly cash equivalent is reduced by, first scroll up to find the purchase price of your car.
 11:43 In this example it's £6,000.
 11:47 The employee paid £3,000 towards the price of the car, which means the yearly cash equivalent will be halved because £3,000 is half of £6,000.
 11:58 You can see this if you scroll down, then expand "Advanced".
 12:07 Here you'll see the old yearly cash equivalent, in this example it's £1,200.
 12:14 Now, to get the new yearly cash equivalent, reload the page by clicking the reload button at the top.
 12:25 Then expand "Advanced" again.
 12:29 Here you can see the new yearly cash equivalent is £600, which is half of the previous £1,200.
 12:37 To see the new yearly cash equivalent, £600 on a payslip, scroll down to "People getting this".
 12:46 Then, click a person getting this car benefit. In this example We'll click Henry.
 12:56 Then click the "See on payslip" button with the circles.
 13:04 Here you can see £50 added to Henry's payslip as a "Benefit in kind".
 13:09 To see how this is calculated, hover over the row.
 13:14 In this example the £50 is calculated as the yearly cash equivalent, £600 per year, divided by twelve paydays in the year, to get £50 per payday.
You're all done!
 13:24 And that's it! That's all you need to do, if an employee pays for part of the cost of a company car.

Updated: Fri, 14 Jan 2022. Keywords: F. Headings: `How do I make a company car?`, `Is car fuel part of car benefits?`, `How are car benefits created?`
 

9:32

 00:00 In this video we'll show you how to create your first van benefit.
 00:05 To get started, navigate to    Pay batches, and choose your pay batch.
 00:14 To make a new repeat payable, navigate to Pay batch    Pay    Repeat payables.
 00:20 Then click "New repeat payable".
 00:25 Choose "Vans and van fuel".
 00:33 Start by entering the van's Number plate.
 00:38 To add the people who'll be using this van, scroll down.
 00:43 Click Add people, and choose the people to add.
 00:49 In this example we'll only add Clara, but you can easily share any vehicle with more than one person.
 00:56 Finally, click "Save".
 01:00 And that's it! The vehicle benefit has been created and shared with one person.
 01:05 Now you'll see Clara's getting this vehicle benefit because her name's in the list.
 01:11 This vehicle benefit will now show up on Clara's next unpaid payslip, and won't affect any of Clara's already paid payslips.
 01:19 To see this vehicle benefit on Clara's payslip, click on Clara.
 01:27 Hover over the vehicle benefit, then click the "See on payslip" button with the circles.
 01:37 Now you'll see the vehicle benefit showing under "Benefits in kind".
 01:42 And that's how you'll know the vehicle benefit was created successfully.
Finding the vehicle benefit
 01:47 If you need to edit the vehicle benefit later, here's where you can find it.
 01:53 To get back to your vehicle benefit, navigate to    Pay batches, and choose your pay batch.
 02:03 Now, to get to your pay batch's repeat payables, navigate to Pay batch    Pay    Repeat payables.
 02:11 All your pay batch's repeat payables, including vehicle benefits will show up here.
 02:18 Another way to get to your vehicle benefit, is to go to a person that uses your vehicle, then go to that person's repeat payables.
 02:27 To do this, go to    People, and choose a person using your vehicle.
 02:34 Here we'll choose Clara.
 02:39 Then, click through to Person    Pay    Pay settings
 02:45 Scroll down, all the way to the bottom, then look for "repeat payables ... pay batch".
 02:52 All of this person's repeat payables, including vehicle benefits will show up here.
You're all done!
 02:59 And that's it! That's all you need to know to create van benefits!
Sharing a vehicle
 03:04 If you want to share a vehicle between people, the benefit will be split equally on each person's payslip.
 03:12 To see how this works, let's share this vehicle between two people. To get started, scroll down, then click Add people.
 03:25 In this example we'll add Henry and Sonia, but you can share vehicles between as many people as you like.
 03:32 Click "Save".
 03:37 Now Henry and Sonia share this vehicle equally, getting 50% each.
 03:43 To see this on Henry's payslip, click on Henry.
 03:50 Hover over the vehicle benefit, then click the "See on payslip" button with the circles.
 04:00 Here you can see £50 added to Henry's payslip as a benefit in kind.
 04:05 Hover over the row to see how this is calculated.
 04:10 For this example, the £50 is calculated as £1,200 per year, divided by twelve paydays in the year, so that's £100 per payday, divided by the two people sharing this vehicle, Henry and Sonia.
 04:24 The same £50 will also be added to Sonia's payslip. To see this, click off to get back to the vehicle benefit.
 04:33 Click on Sonia.
 04:38 Then click the "See on payslip" button with the circles.
 04:47 Here you can see the same £50 on Sonia's payslip as well.
 04:52 Now let's try removing Sonia from this vehicle. Click off to get back to Sonia's repeat payables.
 05:00 Click the remove link under the vehicle benefit to remove Sonia.
 05:08 Now that Sonia's removed, Henry's getting 100% of the vehicle benefit.
 05:13 To see this on Henry's payslip, click on Henry.
 05:19 Then click the "See on payslip" button with the circles.
 05:29 Now you'll see £100 instead of the previous £50, because Henry isn't sharing the car with Sonia anymore.
You're all done!
 05:38 That's it! That's how you share your vehicle between people!
Private fuel
 05:43 If your employer covers the cost of fuel used for private purposes, Here's how you update the vehicle benefit.
 05:51 To get started, scroll down to "Fuel"
 05:55 Then, turn on Employer also pays private fuel costs
 06:02 You don't need to fill in the dates that'll show up.
 06:05 Click "Save", and that's it!
 06:11 Now a private fuel benefit in kind will be added to Henry's payslip, because he's the only one getting this vehicle benefit.
 06:19 To see the private fuel amount added to Henry's payslip, first reload the page by clicking the reload button at the top.
 06:27 Then, scroll down, and expand "Advanced".
 06:34 Here you'll find the yearly private fuel cash equivalent, in this example it's £1,200.
 06:42 You'll also find the vehicle's yearly cash equivalent, which is also £1,200.
 06:49 In total that's £2,400 per year.
 06:53 To see this on Henry's payslip, scroll down, then click Henry.
 07:03 Then click the "See on payslip" button with the circles.
 07:12 Here you can see £200 added to Henry's payslip as a benefit in kind.
 07:18 To see how this is calculated, hover over the row.
 07:23 In this example the £200 is calculated as the total cash equivalent, £2,400 per year, divided by twelve paydays in the year, to get £200 per payday.
You're all done!
 07:36 And that's it! That's all you need to do, if your employer pays for private fuel.
Payslip deductions for private use
 07:43 When an employee agrees to have money automatically deducted from their payslip for the private use of a company vehicle. Here's how to set up the deduction.
 07:54 To get started, scroll down, and expand the "Optional" section.
 08:02 Then, in Employee payslip deductions for private use, enter how much will be deducted, every year, to use this vehicle privately.
 08:14 Click "Save", and that's it! The private use deduction has been set up.
 08:20 In this example, Henry's getting this vehicle benefit because his name's in the list at the bottom of the page.
 08:27 Now that the private use deduction has been set up, some money will be automatically taken off Henry's payslip every payday.
 08:34 To see this on Henry's payslip, click on Henry.
 08:41 Then click the "See on payslip" button with the circles.
 08:50 Scroll down to "Post-tax withholdings" at the bottom of the payslip.
 08:55 You'll now see £10 taken off Henry's payslip as "Vehicle private use".
 09:01 To see how this is calculated, hover over the row.
 09:05 For this example, the £10 is calculated as £120 per year, divided by twelve paydays in the year, equals £10 per payday.
You're all done!
 09:16 And that's it! That's all you need to do. When an employee agrees to have an amount of money deducted from their payslip for the private use of a company vehicle.

Updated: Fri, 14 Jan 2022. Keywords: G. Headings: `Is van fuel part of van benefits?`, `How are van benefits created?`
 

1:21

 00:00 If you need to edit the vehicle benefit later, here's where you can find it.
 00:06 To get back to your vehicle benefit, navigate to    Pay batches, and choose your pay batch.
 00:16 Now, to get to your pay batch's repeat payables, navigate to Pay batch    Pay    Repeat payables.
 00:24 All your pay batch's repeat payables, including vehicle benefits will show up here.
 00:31 Another way to get to your vehicle benefit, is to go to a person that uses your vehicle, then go to that person's repeat payables.
 00:40 To do this, go to    People, and choose a person using your vehicle.
 00:47 Here we'll choose Clara.
 00:52 Then, click through to Person    Pay    Pay settings
 00:58 Scroll down, all the way to the bottom, then look for "repeat payables ... pay batch".
 01:05 All of this person's repeat payables, including vehicle benefits will show up here.
You're all done!
 01:11 And that's it! That's how you can find your vehicle benefit later!

Updated: Fri, 14 Jan 2022. Keywords: return, later. Headings: `Where are vehicle benefits stored?`, `How can I find a vehicle benefit?`
 

2:43

 00:00 If you want to share a vehicle between people, the benefit will be split equally on each person's payslip.
 00:08 To see how this works, let's share this vehicle between two people. To get started, scroll down, then click Add people.
 00:21 In this example we'll add Henry and Sonia, but you can share vehicles between as many people as you like.
 00:28 Click "Save".
 00:33 Now Henry and Sonia share this vehicle equally, getting 50% each.
 00:39 To see this on Henry's payslip, click on Henry.
 00:46 Hover over the vehicle benefit, then click the "See on payslip" button with the circles.
 00:56 Here you can see £50 added to Henry's payslip as a benefit in kind.
 01:01 Hover over the row to see how this is calculated.
 01:06 For this example, the £50 is calculated as £1,200 per year, divided by twelve paydays in the year, so that's £100 per payday, divided by the two people sharing this vehicle, Henry and Sonia.
 01:20 The same £50 will also be added to Sonia's payslip. To see this, click off to get back to the vehicle benefit.
 01:29 Click on Sonia.
 01:34 Then click the "See on payslip" button with the circles.
 01:43 Here you can see the same £50 on Sonia's payslip as well.
 01:48 Now let's try removing Sonia from this vehicle. Click off to get back to Sonia's repeat payables.
 01:56 Click the remove link under the vehicle benefit to remove Sonia.
 02:04 Now that Sonia's removed, Henry's getting 100% of the vehicle benefit.
 02:09 To see this on Henry's payslip, click on Henry.
 02:15 Then click the "See on payslip" button with the circles.
 02:25 Now you'll see £100 instead of the previous £50, because Henry isn't sharing the car with Sonia anymore.
You're all done!
 02:34 That's it! That's how you share your vehicle between people!

Updated: Fri, 14 Jan 2022. Keywords: use, distribute, communal. Headings: `Can I share a vehicle benefit between people?`, `How many people can I share a vehicle with?`
 

1:49

 00:00 When an employee agrees to have money automatically deducted from their payslip for the private use of a company vehicle. Here's how to set up the deduction.
 00:11 To get started, scroll down, and expand the "Optional" section.
 00:19 Then, in Employee payslip deductions for private use, enter how much will be deducted, every year, to use this vehicle privately.
 00:31 Click "Save", and that's it! The private use deduction has been set up.
 00:37 In this example, Henry's getting this vehicle benefit because his name's in the list at the bottom of the page.
 00:44 Now that the private use deduction has been set up, some money will be automatically taken off Henry's payslip every payday.
 00:51 To see this on Henry's payslip, click on Henry.
 00:58 Then click the "See on payslip" button with the circles.
 01:07 Scroll down to "Post-tax withholdings" at the bottom of the payslip.
 01:12 You'll now see £10 taken off Henry's payslip as "Vehicle private use".
 01:18 To see how this is calculated, hover over the row.
 01:22 For this example, the £10 is calculated as £120 per year, divided by twelve paydays in the year, equals £10 per payday.
You're all done!
 01:33 And that's it! That's all you need to do. When an employee agrees to have an amount of money deducted from their payslip for the private use of a company vehicle.

Updated: Fri, 14 Jan 2022. Keywords: personal, payment, subtraction. Headings: `How can I create payments for private use?`, `Can private use payments be deducted?`
 

2:04

Private fuel
 00:00 If your employer covers the cost of fuel used for private purposes, Here's how you update the vehicle benefit.
 00:08 To get started, scroll down to "Fuel"
 00:12 Then, turn on Employer also pays private fuel costs
 00:19 You don't need to fill in the dates that'll show up.
 00:22 Click "Save", and that's it!
 00:28 Now a private fuel benefit in kind will be added to Henry's payslip, because he's the only one getting this vehicle benefit.
 00:36 To see the private fuel amount added to Henry's payslip, first reload the page by clicking the reload button at the top.
 00:44 Then, scroll down, and expand "Advanced".
 00:51 Here you'll find the yearly private fuel cash equivalent, in this example it's £1,200.
 00:59 You'll also find the vehicle's yearly cash equivalent, which is also £1,200.
 01:06 In total that's £2,400 per year.
 01:10 To see this on Henry's payslip, scroll down, then click Henry.
 01:20 Then click the "See on payslip" button with the circles.
 01:29 Here you can see £200 added to Henry's payslip as a benefit in kind.
 01:35 To see how this is calculated, hover over the row.
 01:40 In this example the £200 is calculated as the total cash equivalent, £2,400 per year, divided by twelve paydays in the year, to get £200 per payday.
You're all done!
 01:54 And that's it! That's all you need to do, if your employer pays for private fuel.

Updated: Fri, 14 Jan 2022. Keywords: personal, petrol. Headings: `How can I turn on employer provided private fuel?`
 

2:43

 00:00 If an employee pays for part of the cost of a company car, the yearly cash equivalent of the car will be reduced. Here's how to enter how much the employee paid.
 00:12 To get started, scroll down, then expand the "Optional" section.
 00:18 Then, fill in Employee payments towards car, also known as capital contributions.
 00:25 In this example we'll enter £3,000.
 00:28 This amount is a one time cost, and isn't automatically deducted from anybody's payslip.
 00:34 Finally, click "Save", and that's it!
 00:39 Now, to calculate how much this car's yearly cash equivalent is reduced by, first scroll up to find the purchase price of your car.
 00:50 In this example it's £6,000.
 00:54 The employee paid £3,000 towards the price of the car, which means the yearly cash equivalent will be halved because £3,000 is half of £6,000.
 01:05 You can see this if you scroll down, then expand "Advanced".
 01:14 Here you'll see the old yearly cash equivalent, in this example it's £1,200.
 01:21 Now, to get the new yearly cash equivalent, reload the page by clicking the reload button at the top.
 01:32 Then expand "Advanced" again.
 01:36 Here you can see the new yearly cash equivalent is £600, which is half of the previous £1,200.
 01:44 To see the new yearly cash equivalent, £600 on a payslip, scroll down to "People getting this".
 01:53 Then, click a person getting this car benefit. In this example We'll click Henry.
 02:03 Then click the "See on payslip" button with the circles.
 02:11 Here you can see £50 added to Henry's payslip as a "Benefit in kind".
 02:16 To see how this is calculated, hover over the row.
 02:21 In this example the £50 is calculated as the yearly cash equivalent, £600 per year, divided by twelve paydays in the year, to get £50 per payday.
You're all done!
 02:31 And that's it! That's all you need to do, if an employee pays for part of the cost of a company car.

Updated: Fri, 14 Jan 2022. Keywords: contribution. Headings: `How are capital contributions handled?`, `Can I add capital contributions?`

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