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How do I change the holiday dates for everyone in a pay batch?

Changing pay batch holidays2:54

"How do I change the holiday dates for everyone in a pay batch?"

All employees in a pay batch observe the same holiday dates. However, you can always change which dates the pay batch uses as its list of pay batch holidays.

To change a pay batch's holidays:

  1. First, select the pay batch on: "Menu", then "Pay batches"
  2. Then tap: "Time off", then "Pay batch holidays"
  3. By default, the selected holidays default to the most commonly used holidays for that pay batch's country or state.
  4. However, there may be an alternative list of holidays that're more suitable.
  5. To see the alternative holidays, tap "Pay batch holidays", and select the one you want.
  6. Once it automatically reloads, you'll see the new holidays listed. Perhaps with some holidays that're unique to the new holiday list.
  7. Once you're happy with your selection, tap: Save
  8. Now that the pay batch holidays have been changed, every employee in the pay batch instantly gets updated to have the new holidays.
  9. To see the change in holidays, select an employee on: "Menu", then "People"
  10. Then tap: "Time off", then "Holidays"
  11. And you'll see that each of the pay batch's employees now have the new holidays.
  12. However, be advised that not everyone is entitled to: "Paid time off"
  13. If you tap: "Pay", then "Pay settings"
  14. And open "Employment type" (at the top) you'll see that some types of employment are marked with "No" for: "Paid time off"
  15. When you select one of the "No" paid time off employment types.
  16. And then tap back to: "Time off", then "Holidays"
  17. You'll see that the person no longer has any pay batch holidays listed.
  18. And finally, you'll also see a button suggesting to convert the person back to an employee. In which case, the person would get pay batch holidays again.

Keep in mind that:

  • Changing the "Pay batch holidays" setting only affects which days are considered as "Paid time off" or PTO.
  • The "Pay batch holidays" setting doesn't affect an employee's tax calculations or paydays in any other way.

For advanced usage:

  • Sometimes you may have some employees who need different holidays to your other employees.
  • The only way to have different holidays is to put your other employees into a different pay batch.

To learn more:

And that's it! That's everything you need to know about changing a pay batch's holidays!

Updated: Fri, Jun 21, 2024.

© 2020–2024 1st Money UK Holdings Ltd. All rights reserved.