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Timesheets

 

Yes. Admins can change any timesheet anytime after it's submitted, unless it's been locked by a paid payslip.

By default, only admins can edit start, stop, and done times. All other people can use Start Go on break Finish to set done times.

If you want to turn off: "Limit timesheet edits" (so everyone can edit their times)

  • Go to: Your org > Attendance > Attendance set... > Limit timeshee...

Once turned off, all people can use the calendar to find and edit their timesheets directly.

These "own edits" are limited to just the three days after that working day (72 hours after the end of that day).

Note: Regardless of the above:

  • Only admins can ever enter or edit times planned.
  • Admins can edit any done time, even after the 3 day limit.
 

To edit a timesheet after it's been locked by a paid payslip:

  1. Delete the payslip.
  2. Edit the timesheet.
Updated: Wed, 12 May 2021. Keywords: modify, alter, saved, update. Headings: `When can timesheets be changed?`, `When are timesheets locked?`, `Who can change timesheets?`
 

By default, only admins can edit start, stop, and done times. All other people can use Start Go on break Finish to set done times.

If you want to turn off: "Limit timesheet edits" (so everyone can edit their times)

  • Go to: Your org > Attendance > Attendance set... > Limit timeshee...

Once turned off, all people can use the calendar to find and edit their timesheets directly.

These "own edits" are limited to just the three days after that working day (72 hours after the end of that day).

Note: Regardless of the above:

  • Only admins can ever enter or edit times planned.
  • Admins can edit any done time, even after the 3 day limit.
 

The only way to have just selected people to edit their own timesheets (but not all) is to upgrade those people to "Org admin":

  • Go to: Person > Settings > Permissions > Org admin perm...
Updated: Sat, 25 Jul 2020. Keywords: enable. Headings: `How do I control who can change timesheets?`, `Who can edit done time or hours worked records?`, `How do I restrict editing of hours worked?`
 

When a person records any done time on any day, it's included into a daily email that's sent to anyone in the org that's following that person.

If you DO want this email, set yourself as one of their:

  • Manager:

    Person > HR > Roles > Turn on as a m...

  • Supervisor:

    Person > HR > Roles > Turn on as a s...

  • Project leader:

    Person > HR > Roles > Turn on as a p...

If your name's not in the list, turn on your role as:

  • Manager:

    You > HR > Roles > Turn on as a m...

  • Supervisor:

    You > HR > Roles > Turn on as a s...

  • Project leader:

    You > HR > Roles > Turn on as a p...

If you're still not getting this email, ensure you've turned on these emails:

  • Go to: You > Settings > Messaging > Daily timeshee...
Updated: Sun, 16 May 2021. Keywords: end, complete. Headings: `Why do I get an email of what other people did each day?`
 

Note: If planned times aren't showing:

  • Turn on: Your org > Attendance > Attendance set... > Show planned t...

Copy planned times allows you to copy the planned times of one person to as many other people as you like:

  1. Set up a timesheet's planned times for one person, for one day.
  2. Take your time getting the planned times perfect.
  3. Once you've saved that timesheet:

    Go to: Timesheet > More > Copy planned

  4. Select the:
    • Names of the people you'd like to copy to.
    • Dates you'd like to copy to.
  5. Once you click Save a confirmation shows all the timesheets that were successfully updated.

Notes:

  • This doesn't copy "done times", only "planned times".
  • This overwrites all previous "planned times" that may have been set (for those people and dates).
  • Copies to unlimited people.
  • Copies only up to 6 weeks into the future (can also show 6 weeks in the past).
  • Try Ctrl+Click and Shift+Click to speed up selection.

Note: If planned times aren't showing:

  • Turn on: Your org > Attendance > Attendance set... > Show planned t...
Updated: Sun, 16 May 2021. Keywords: multiple, synchronise, coordinate. Headings: `How do I set the shift hours for a group of people?`, `How do I manage shift planning?`
 

To turn off emails from people's timesheets:

  • Turn off: You > Settings > Messaging > Daily timeshee...

You're getting these emails because you're the manager, supervisor, or project leader of these people.

If you get these timesheet emails from some people, but not others, remove yourself from being the manager, supervisor, or project leader of the people you don't want timesheet emails from.

  • Manager:

    Person > HR > Roles > Turn on as a m...

  • Supervisor:

    Person > HR > Roles > Turn on as a s...

  • Project leader:

    Person > HR > Roles > Turn on as a p...

Updated: Wed, 12 May 2021. Keywords: spam. Headings: `How do I disable the daily timesheet emails?`, `How can I stop receiving all timesheet emails?`
 

The advantages of "Planned time" on timesheets are:

  • Employees know their upcoming work hours without having to ask.
  • Manager's get a "Late start" email when their people are late.
  • Managers can see reports on who arrives (and finishes) on time:

    Go to: Person > Attendance > There

  • Managers can compare reliability between people:

    Go to: Person > HR > Assessment

Note: If planned times aren't showing:

  • Turn on: Your org > Attendance > Attendance set... > Show planned t...
Updated: Sat, 25 Jul 2020. Keywords: benefit, saving, productivity. Headings: `Why use planned times?`, `How does planned times help me?`
 

Note: If planned times aren't showing:

  • Turn on: Your org > Attendance > Attendance set... > Show planned t...

The snail means that the person was late starting one of their planned times.

To see a total of an employee's "Late starts":

  1. Go to: Payslip
  2. Click: More > Details
  3. Look for the total of the "Late starts" column (at the bottom).

Note: If planned times aren't showing:

  • Turn on: Your org > Attendance > Attendance set... > Show planned t...
Updated: Sat, 25 Jul 2020. Keywords: start. Headings: `How do I see a total of an employee's Late starts?`, `Where does it show if someone's late starting their shift?`
 

The timesheet timeline shows:

  Done time as a green line.

  Planned time as a yellow line.

When you mouse over these lines, you see a tooltip reminding you what it represents.

Note: If planned times aren't showing:

  • Turn on: Your org > Attendance > Attendance set... > Show planned t...
Updated: Tue, 18 May 2021. Keywords: status, person, camera, icon, circle. Headings: `What are the coloured lines on my timesheet?`
 

The day after you've submitted done time on your timesheet, an email is sent to your manager, supervisors, and project leaders.

A pop-up shows which of these people gets your timesheet email (depending on whose subscribed).

Updated: Sun, 16 May 2021. Keywords: receives, mail, updates, notify. Headings: `Who sees my timesheet?`, `Who gets notified of my working times?`

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www.1st.money/help/Time_and_Attendance/Timesheets/