Time and Attendance
1. What's your attendance product for?
1st Money FREE Time & Attendance tracks employee work hours in real-time, including when they start, go on break, or finish for the day.
It's like timesheets, but with no clumsy forms or reports to fill in. There's nothing to print, no cards to swipe, and no expensive hardware. It even works great for for remote teams.
2. What're the features in your attendance product?
1st Money FREE Time & Attendance tracks hours worked, tracks holidays, tracks overtime and night work, then sub-totals all hours worked for each pay period.
3. What're the steps to setup attendance?
To setup attendance:
- Invite each employee (with their work email):
Go to: > People > Invite person
- Teach them to start their work-time:
Click: >
Start
That's it, just give it a few days for your reports to start looking interesting.
Can all my people see each others attendance hours?
No. Only admins and project leaders can see others' attendance hours.
All sensitive info is restricted by permissions.
- Only "Org admins" can see details about other people:
- Only "Payroll admins" how much people are paid:
All your people can login to see their own info, including hours worked, paid payslips, etc.
Can I track time spent on different tasks or projects?
To track time spent on different tasks or projects:
- Make a new project (if you haven't already):
Go to: > Projects > New project
- Add yourself as a "Worker":
- Click: > Switch project...
- Select the project you want to clock-in time for.
Switch projects as often as you like. 1st Money FREE Time & Attendance keeps track of each switch.
How can I calculate the total hours worked in a project between specific start and end dates?
To calculate total hours between specific date started and ended, first go to:
- Project:
- Or, person:
Next:
- Click show settings (at the bottom).
- Click grid:
- Set the date and people filters.
- Scroll down to see averages and totals (at the bottom).
If you're looking for specific dates:
- Click: "Prev..."
- Scroll down and click: "From & to"
How can I compare the weekly work hours done between two or more people?
To compare the weekly work hours done between two or more people:
- For the first of the people:
- Click show settings (at the bottom).
- See the list of people (left side).
- Ctrl+Click each person you'd like to compare.
- Each person shows with a different coloured line.
How can I see the timesheets and paystubs of a deleted person?
To see the timesheets and payslips of a deleted person, First open the deleted person:
- Go to: > Menu > Deleted > People
Once open:
Note: Only org admins can set these features. To see if you're an "Org admin":
How do I create a report of all the hours worked in a week or month for a project?
To create a report of all the hours worked in a week or month:
How much does your attendance product cost?
1st Money FREE Time & Attendance is 100% FREE, with no strings attached.
You get unlimited people, unlimited clock-ins, and unlimited projects, with nothing to pay, ever. We won't even ask for your credit card.
Also:
- We won't spam you.
- We won't sell your private info.
- We keep building great software that solves real world problems.
Some of my people work in a foreign country. Does your attendance product still work?
1st Money FREE Time & Attendance works with people from any single country. It also works if your org has people working from multiple foreign countries.
If they're in a country (tax jurisdiction) that we've already done the taxes for, you may decide to do their payroll here as well. To see the countries (tax jurisdictions) that we maintain:
If they're working from elsewhere, set them up as a contractor. To set up your people like contractors with no holiday pay, and no other extras, we recommend that you:
-
Put them in a UK pay batch (this is a workaround ... you're turning off all UK settings):
Pay batch > Settings > Pay batch sett... > Tax jurisdicti...
-
Turn off overtime at:
-
Set Pay batch Advanced settings to zero at:
-
Set holidays to "None selected" at:
What's the maximum or minimum number of people I can use your attendance with?
There's no maximum or minimum number of people required for 1st Money FREE Time & Attendance to work. This works fine with just one person ... and works fine with 10,000+ people.
To invite more people to your org:
- Go to: > People > Invite person
Invite as many people as you like. It's always FREE!
What do the grey, green, and yellow icons besides each person in the People menu mean?
In the "People" list (below each person's portrait photo) is a small work-time status icon. The colours mean:
Green: Work-time started.
Yellow: On break.
Grey: Work-time stopped.
To change your work-time status:
- Click: >
- Or click: >
Go on break
- Or click: >
Finish
Report - Daily and weekly hours
What do the grey bars mean on Daily hours and Weekly hours reports?
The grey bars in "Hours ... daily" and "Hours ... weekly" show any shortfall in done time. Or, in other words, any period where the done time wasn't enough to meet the planned time.
This helps you spot when your planned times aren't reached.
Note: If planned times aren't showing:
Report - There
I've got people submitting timesheets every day so why does my There report have no data?
Note: If planned times aren't showing:
The "There" report requires people to have planned time, so it can:
- Compare "done time" to "planned time".
- Calculates the percentage the person was "there" based on what you planned.
If you've got people submitting timesheets every day, it's possible for your "There" report to have no data if you've not set any planned time on their timesheets.
To see the "There" report:
- Go to: Person > Attendance > There
Report - Timelines
Where can I see a summary of today's work done by all the people who are on a project?
To see a summary of today's work done by all the people who are on a project:
To go back a day, click previous day (left of the page), or click a date (at the bottom).
Timesheets
Can I change a timesheet once someone's started working, or after it's submitted?
Yes. Admins can change any timesheet anytime after it's submitted, unless it's been locked by a paid payslip.
By default, only admins can edit start, stop, and done times. All other people can use
Start
Go on break
Finish to set done times.
If you want to turn off: "Limit timesheet edits" (so everyone can edit their times)
Once turned off, all people can use the calendar to find and edit their timesheets directly.
These "own edits" are limited to just the three days after that working day (72 hours after the end of that day).
Note: Regardless of the above:
- Only admins can ever enter or edit times planned.
- Admins can edit any done time, even after the 3 day limit.
Not recommended (but possible)
To edit a timesheet after it's been locked by a paid payslip:
- Delete the payslip.
- Edit the timesheet.
How can I allow all my people to edit their own timesheets?
By default, only admins can edit start, stop, and done times. All other people can use
Start
Go on break
Finish to set done times.
If you want to turn off: "Limit timesheet edits" (so everyone can edit their times)
Once turned off, all people can use the calendar to find and edit their timesheets directly.
These "own edits" are limited to just the three days after that working day (72 hours after the end of that day).
Note: Regardless of the above:
- Only admins can ever enter or edit times planned.
- Admins can edit any done time, even after the 3 day limit.
Selected people to edit their own timesheets
The only way to have just selected people to edit their own timesheets (but not all) is to upgrade those people to "Org admin":
How can I get an email when each person finishes their day?
When a person records any done time on any day, it's included into a daily email that's sent to anyone in the org that's following that person.
If you DO want this email, set yourself as one of their:
-
Manager:
-
Supervisor:
-
Project leader:
If your name's not in the list, turn on your role as:
-
Manager:
-
Supervisor:
-
Project leader:
Still not getting this email? To ensure you've turned on these emails:
How do I copy the planned time to 50 people all working the same hours?
Note: If planned times aren't showing:
Copy planned times allows you to copy the planned times of one person to as many other people as you like:
- Setup a timesheet's planned times for one person, for one day.
- Take your time getting the planned times perfect.
- Once you've saved that timesheet:
- Select the:
- Names of the people you'd like to copy to.
- Dates you'd like to copy to.
- Once you click Save a confirmation shows all the timesheets that were successfully updated.
Notes:
- This doesn't copy "done times", only "planned times".
- This overwrites all previous "planned times" that may have been set (for those people and dates).
- Copies to unlimited people.
- Copies only up to 6 weeks into the future (can also show 6 weeks in the past).
- Try Ctrl+Click and Shift+Click to speed up selection.
Note: If planned times aren't showing:
I keep getting emails of all my people's timesheets. How can I turn this off?
To turn off emails from people's timesheets:
You're getting these emails because you're the manager, supervisor, or project leader of these people.
If you get these timesheet emails from some people, but not others, remove yourself from being the manager, supervisor, or project leader of the people you don't want timesheet emails from.
-
Manager:
-
Supervisor:
-
Project leader:
What's the advantage of entering planned times?
The advantages of "Planned time" on timesheets are:
- Employees know their upcoming work hours without having to ask.
- Manager's get a "Late start" email when their people are late.
- Managers can see reports on who arrives (and finishes) on time:
Go to: Person > Attendance > There
- Managers can compare reliability between people:
Go to: Person > HR > Assessment
Note: If planned times aren't showing:
What does the snail mean on timelines or timesheets?
Note: If planned times aren't showing:
The snail means that the person was late starting one of their planned times.
To see a total of an employee's "Late starts":
- Go to: Payslip
- Click: More > Details
- Look for the total of the "Late starts" column (at the bottom).
Note: If planned times aren't showing:
What do the different colours mean on timesheet timelines?
The timesheet timeline shows:
Done time as a green line.
Planned time as a yellow line.
When you mouseover these lines you see a tooltip reminding you what it represents.
Note: If planned times aren't showing:
Who gets my timesheet emails when I submit my timesheet or finish up?
The day after you've submitted done time on your a timesheet, an email is sent to your manager, supervisors, and project leaders.
A pop-up shows which of these people gets your timesheet email (depending on who's subscribed).
Work-time
How can someone add notes to their timesheet during the day?
To add notes to your timesheet (throughout the day):
- Click: > Add timesheet ...
Your notes are appended to other notes saved earlier in the day.
Each note also saves the time it was written.
How can someone stop their time if they go on a short break or stop for lunch?
To stop your work-time when you'd like to go on a break (or stop for lunch):
- Click: >
This:
- Stops your work-time clock-in.
- Puts a reminder on screen your to start your work-time again (when you return).
- Changes your work-time status to yellow:
When you return, to restart your work-time clock-in, click:
I'm back
I forgot to clock-in when I arrived. What can I do?
By default, only admins can edit start, stop, and done times. All other people can use
Start
Go on break
Finish to set done times.
If you want to turn off: "Limit timesheet edits" (so everyone can edit their times)
Once turned off, all people can use the calendar to find and edit their timesheets directly.
These "own edits" are limited to just the three days after that working day (72 hours after the end of that day).
Note: Regardless of the above:
- Only admins can ever enter or edit times planned.
- Admins can edit any done time, even after the 3 day limit.
Note: Only org admins can set these features. To see if you're an "Org admin":
I forgot to put myself on break. What can I do?
If you forgot to put yourself on break, wind back your work end time by:
- Click: > I forgot
Once corrected, select one of:
- Return to being clocked in (get back to work):
- Continue being "On break" (the correct break start time is set):
- Finish (your "forgot" time is set, and your work-time is stopped):
In the work time menu I see the current time. What timezone is this based on and how do I know it's correct?
Your work-time is set by:
- We detect your device's time-zone when you login.
- Your time-zone is sent to a synchronised server time.
- The server sends back the accurate server accurate time.
To see your current server time:
Note: If you change your device's time-zone (e.g., you fly to a different country), your browser won't get your new time-zone until you:
- Restart your browser.
- Log in again.
What's the difference between Go on break and Finish?
Use: > Go on break
Use "Go on break" throughout the day as you start and stop for breaks or lunch. Use it as many times as you like. It reminds you (on screen) to start again when you're back.
Use: > Finish
Use "Finish" when you're leaving for the day. It asks for your "Feeling at end-of-day" and gives you a chance to edit any notes you've taken during the day.
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