"How can non-admins adjust their own timesheet times?" 

... 

There's two ways to set timesheet done times: 

• The first is where people clock-in timesheet time starts and stops throughout their working day. Each clocked-in timesheet time stores exact start or stop times to the second. 
• The other is "manual adjustments", set directly on the timesheet, usually by admins or managers. Manual adjustments are highlighted in a red warning color, and only store their start or stop times to the nearest minute. 

To reduce false hours and timesheet fraud: 

• 1st Money defaults to only allowing admins and managers to do: "manual adjustments" 

However, some orgs, however, prefer that every person can manually adjust their own timesheet times directly. 

To allow everyone to manually adjust their own timesheet times: 

1. First, open your org on:
   Menu > Orgs 
2. Then click:
   Attendance > Attendance settings 
3. Then turn off:
   Limit timesheet edits 
4. And finally, click: Save 

When "Limit timesheet edits" is set to "Off": 

• Each person is free to manually adjust their own done time for up to 5 days after the date of the timesheet. 
• Each person can change their timesheet themself. 
• Each person doesn't need to go to an admin or manager to change their timesheet. 
• "Manual adjustments" are still highlighted in a red warning color. 

To see if a timesheet time's been set by "manual adjustment": 

1. First, go to the timesheet. 
2. Look for this red warning color indicating a: "manual adjustment" 
3. And finally, if you spot one, click More > History to see further details. 

Keep in mind that: 

• The planned time feature remains unaffected. Only admins or managers can ever change any planned time on any timesheet. 

And that's it! That's everything you need to know about allowing non-admins to adjust their own timesheets! 

"How do I adjust the time slider steps?" 

The time slider step amount allows you to control how much, in minutes, the timesheet sliders move by. 

To adjust how much your org's timesheet sliders move by: 

1. First, open your org on:
   Menu > Orgs 
2. And finally, click:
   Attendance > Attendance settings 

To see how your org's slider step amount works: 

1. First, to go to today's timesheet, click:
   Work-time menu > Timesheet 
2. Click a timesheet row, and then drag the slider. 
3. And finally, you'll now see that the slider moves only in the minute steps that you set. 

Keep in mind that: 

• This only affects times set by manually dragging the slider. 
• Starts and stops set from the work-time menu are still always saved to the second. 
• If you're on a laptop, once you've selected the slider with your mouse, you can use the keyboard to move the sliders. Try pressing the arrow keys to move sliders forwards and backwards. 

And that's it! That's everything you need to know about adjusting your org's time slider steps! 

"How do I dismiss an absence?" 

Dismissing an absence means the manager's been given an acceptable reason for the absence, and has decided it can be dismissed. 

Once dismissed, an absence is grayed out and doesn't count towards the person's total absences. 

To see a timesheet's "dismiss options": 

1. First, go to a timesheet of a person who's been late for a planned time. 
2. Click the "See dismiss options" link. 
3. And finally, this jumps you down to the bottom of that day's timesheet. 

Keep in mind that: 

• Dismissing absences is: "all or nothing" 
• There's no option to dismiss only some of the absences that happened that day. 

To dismiss a timesheet no-show: 

1. First, turn on: Dismiss day's absences 
2. Next, select the best match from the list of absence reasons. 
3. Your selected reason automatically appears in the "Dismiss reason" box. Feel free to change it. 
4. Next, type in any changes you'd like to make. 
5. And finally, click: Save 

And that's it! That's everything you need to know about dismissing an absence! 

"How do I set my timesheet when I work past midnight?" 

The timesheets store working time both before midnight, and also after midnight. 

To open your timesheet: 

1. First, click:
   Menu > My timesheet 
2. And finally, click: My timesheet 

To set a timesheet time that's earlier than midnight: 

1. First, click: Add time 
2. Then drag the start slider to the very left most edge. 
3. You'll see that the start time shows as minus 10 pm. 
4. The minus symbol means the day before, so this means 10 pm on the day before the timesheet's date. 
5. Next, drag the end slider to 2 am. 
6. You now have a four hour shift that started on the previous evening and goes through to 2 am of the current day. 
7. And finally, click: Save 

To set a timesheet time that's after midnight: 

1. First, to add another done time, click the "Add" button:  
2. Then drag the start slider all the way across to 11 pm. 
3. Next, drag the end slider past midnight and across to 3 am. 
4. Now you'll see that the end time shows as plus 3 am. The plus symbol means the day after, so this means 3 am on the day after the timesheet's date. 
5. After you click Save, you'll see the total hours. 
6. The time is split, with some time before midnight, and some time after midnight. 
7. Even though the times are before or after midnight, the times still belong to this day's timesheet. 
8. And finally, this means the times are paid as part of the paystub this timesheet date belongs to. 

All the steps also equally applies to setting planned times as well. The only difference is you drag the yellow slider instead. 

And that's it! That's everything you need to know about setting your timesheet when you work past midnight! 

"How do I switch projects?" 

Projects allow you to keep track of how your people spend their working day. 

To see a list of all projects you're a worker on: 

1. First, click:
   Work-time menu > Start 
2. Now that you've started your clocked-in timesheet time, you can now click:
   Work-time menu > Switch projects 
3. And finally, you'll now see a list of all the projects you're a worker on. 

To add yourself to more projects: 

1. First, if you're an admin, you'll also see the option to "Add" yourself as a worker on more projects. 
2. Now when you click:
   Work-time menu > Switch projects 
3. You'll see the full list of your worker projects. 
4. Click the project you'll be working on next. 
5. Add any notes about work done on the previous project, then click: Switch 
6. And finally, from this point on, your clocked-in timesheet time is recorded against this new project. 

And that's it! That's all you need to do to switch projects! 

"How do I understand the attendance averages?" 

The attendance averages provides a set of metrics that describe people's work patterns. This allows you to compare attendance patterns between people. 

To open a person's attendance averages: 

1. First, select the person on:
   Menu > People 
2. Then click:
   HR > Assessment 
3. Then scroll down to the "Attendance" heading. 
4. And finally, you'll see the attendance averages. 

To understand "Average hours": 

• This shows an estimate of the average hours of "Done time" worked each week. 
• This is based on attendance over the last two months. 
• To see an exact figure, click the "Edit" button:  
• You'll see a panel slide out from the right, showing two months worth of weekly "Done time" totals. 
• You'll see the exact overall weekly average (at the bottom). 

To understand "Average continuous done time hours": 

• This shows the average "Done time" worked in a single sitting. 
• This is also based on attendance over the last two months. 
• A bigger number means that the person typically works continuously for a longer period, before taking a break. 

To understand a person's "There" percentage: 

• This shows the percentage of the person's planned hours, over the last 2 months, where the "Done time" overlapped the: "Planned time" 
• In other words, what percent of the time the person was there compared to when you planned for them to be there. 
• When there's no planned hours, this is 0%. 
• This is also based on attendance over the last two months. 
• This only shows if you have planned times turned on. 

To learn more: 

• About how to turn on planned times, watch the video on: Turning on planned times 

And that's it! That's everything you need to know about attendance averages! 

"How do I turn on the planned times feature?" 

... 

To turn on planned times: 

1. First, open your org on:
   Menu > Orgs 
2. Then click:
   Attendance > Attendance settings 
3. And turn on: Show planned times 
4. And finally, click: Save 

To set planned times, now that "Show planned times" is turned on: 

1. First, go to a person. 
2. Then go to their timesheet for tomorrow. 
3. Then beside the "Planned time" heading, click the "Add" button:  
4. And finally, now set a planned time and click: Save 

And that's it! That's all you need to do to add a planned time! 

"How do I use the "Absences 30 days" report?" 

The "Absences 30 days" report shows you a color-coded overview of every absence for the selected person, project, or even your whole org. It's useful for spotting patterns in absences. 

A person or project's "Absences 30 days" report is available to: 

• Anyone with org admin permissions. 
• And also to project owners and observers. 

When you go to a project and look on the Attendance menu, it may not show the "Absences 30 days" report. If not, it means your org hasn't turned on the planned times feature yet. 

To learn more: 

• About how to turn on planned times, watch the video on: Turning on planned times 

When a person or project has no planned times entered then the "Absences 30 days" report is empty. 

To open a project's "Absences 30 days" report: 

1. First, select the project on:
   Menu > Projects 
2. Then click:
   Attendance > Absences ... 30 days 
3. And finally, once it opens, you'll see a list of every absence of every person in this project, over the last 30 days. 

To only see all absences of a single person: 

1. First, click their name. 
2. And finally, a panel slides out on the right, showing absences for only that person. 

To understand all three kinds of absences: 

1. First, there's "Late starts" in green, where a person started later than their planned start time. 
2. Then there's "Early finishes" in blue, where a person finished earlier than their planned finish time. 
3. And finally, there's "No-shows" in pink, where a person didn't show up at all. 

To only see "no-shows": 

• Click:
  Show settings > Filter > No-shows only 

To compare a set of selected people on an "Absences 30 days" report: 

1. First, click:
   Show settings > Show people 
2. Then Ctrl+Click the people you want to compare. 
3. And finally, you'll now only see no-show absences for the selected people. 

Now, switching back to "All people" and: "All absences" 

You can see (at the bottom of the grid) the totals for each day, including with and without dismissals. 

Any dismissed absences show in lighter gray, and crossed out. 

When you mouse over each dismissed absence, you'll see the explanation added by the manager who approved the absence dismissal. 

To see a person's "dismiss options": 

1. First, click any cell. 
2. And finally, you'll see that person's timesheet for that day. 

To learn more: 

• About how to dismiss absences, watch the video on: Dismissing absences 

And that's it! That's everything you need to know about using "Absences 30 days" reports! 

"How do I use the "Absences list" report?" 

The "Absences list" report shows you a list of every absence for the selected person, project, or even your whole org. 

A person or project's "Absences list" report is available to: 

1. First, anyone with org admin permissions. 
2. And finally, project owners and observers. 

When you go to a project and look on the Attendance menu, it may not show the "Absences list" report. If not, it means your org hasn't turned on the planned times feature yet. 

To learn more: 

• About how to turn on planned times, watch the video on: Turning on planned times 

When a person or project has no planned times entered then the "Absences list" report is empty. 

To open a project's "Absences list" report: 

1. First, select the project on:
   Menu > Projects 
2. Then click:
   Attendance > Absences ... list 
3. And finally, once it opens, you'll see a list of every absence of every person in this project, over the last 30 days. 

To only see all absences of a single person: 

1. First, click their name. 
2. And finally, a panel slides out on the right, showing absences for only that person. 

To understand all three kinds of absences: 

1. First, there's "Late starts", where a person started later than their planned start time. 
2. Then there's "Early finishes", where a person finished earlier than their planned finish time. 
3. And finally, there's "No-shows", where a person didn't show up at all. 

To see an "Absences list" report with only "no-shows": 

• Click:
  Show settings > Filter > No-shows only 

To see an "Absences list" report of your last 7 days: 

• Click:
  Show settings > Dates > Previous 7 days 

To compare a set of selected people on an "Absences list" report: 

1. First, click:
   Show settings > Show people 
2. Then Ctrl+Click the people you want to compare. 
3. You'll now only see no-show absences for the selected people, over the last 7 days. 
4. You can see (at the bottom), the total of all absences hours. 
5. You can also see that after removing dismissed absences, there's less hours of absences. 
6. That's because this absence was dismissed, so it now shows in gray, and doesn't count towards the total. 
7. When you mouse over each dismissed row, you'll see the explanation added by the manager who approved the absence dismissal. 
8. And finally, to see the "dismiss options", click any row. 

To learn more: 

• About how to dismiss absences, watch the video on: Dismissing absences 

And that's it! That's everything you need to know about using "Absences list" reports! 

"How do I use the "Daily hours" and "Weekly hours" reports?" 

The "Daily hours" and "Weekly hours" reports shows you the actual timesheet done time of people. 

A person or project's "Daily hours" and "Weekly hours" reports are available to: 

1. First, anyone with org admin permissions. 
2. And finally, project owners and observers. 

To open a project's "Daily hours" or "Weekly hours" report: 

1. First, select the project on:
   Menu > Projects 
2. And finally, Attendance > Hours ... daily 

To understand both different time line colors: 

1. First, once it opens, you'll see two green lines representing the done time of everyone in this project, over the last 90 days. 
2. The upper green line is the accumulated done time over the time period, which in this case is 90 days. 
3. And finally, the lower green lines are the actual daily done times. 

To see a person's done time of a person in a project: 

1. First, click:
   Show settings > Line type > Show each person 
2. And finally, when you hover your mouse over each line, you'll see additional details. Like who the line's for, and how much done time the person's worked. 

To see a project's most recent 30 days of done times: 

• Click:
  Show settings > Dates > From > Previous 30 days 

To compare a set of selected people's done time: 

1. First, click:
   Show settings > Side settings ... show 
2. Then find the People in the list. 
3. Then Ctrl+Click each person you want to compare the done time of. 
4. You'll now only see a line for each of your selected people. 
5. Because each line's a different color, you can compare each person. 
6. And finally, when you click any point on a line, a panel slides out on the right, showing that day's timesheet for that person. This gives you more info about their done time, including exact start and stop times throughout their working day. 

When you go to the "Daily hours" or "Weekly hours" report, it may not show the yellow planned times lines. If not, it means your org hasn't turned on the planned times feature yet. 

To learn more: 

• About how to turn on planned times, watch the video on: Turning on planned times 

Now: 

• Switching back to all people. 
• Hiding the side settings. 
• And combining back into one line. 

Now that planned times is turned on, you can now see the difference between the yellow planned time and the green done time. 

Also, to see how far into the future that planned times have been entered: 

• Click:
  Show settings > Dates > To > Next 30 days 

You may notice: 

• That additional weeks of planned times may have been entered for the coming week's shifts. 
• You may also notice the total planned target hours per day. 

Now, switching back to: "Today" 

To see differences between planned time and done time in a number format: 

1. First, click:
   Show settings > Show grid 
2. Now you'll see a clear day-by-day breakdown of which days, in red, were under the planned hours, and by how much. 
3. And finally, (at the top) you'll also see the average and total planned versus done time for all the people, over the entire date range selected. 

Keep in mind that: 

• When you click the Attendance menu, you'll also find a weekly version called the "Weekly hours" report. 
• In addition, when you go to a specific person, you can also see more "Attendance" reports, also under the Attendance menu. 
• The person "Attendance" reports are similar to the project "Attendance" reports, except the person "Attendance" reports only show hours done for a single person. 

And that's it! That's everything you need to know about using "Daily hours" and "Weekly hours" reports! 

"How do I use the "Feeling" report?" 

The "Feeling" report shows you how your people are feeling upon reaching the end of their working day. 

A person or project's "Feeling" report is available to: 

1. First, anyone with org admin permissions. 
2. And finally, project owners and observers. 

To open a "Feeling" report: 

1. First, select the project on:
   Menu > Projects 
2. Then click:
   Attendance > Feeling 
3. Once it opens, you'll see lines representing the feelings of everyone in this project, over the last 90 days. 
4. And finally, when you hover your mouse over each line, you'll see additional details. You'll see details like who that line's for, and what their feeling is, as a percent. 

To see a "Feeling" report of your last 7 days: 

• Click:
  Show settings > Dates > From > Previous 7 days 

Now, switching back to 60 days. 

To compare a set of selected people on a "Feeling" report: 

1. First, click:
   Show settings > Side settings ... show 
2. Then find the People in the list. 
3. Then Ctrl+Click the people you want to compare. 
4. You'll now see a line for each of your selected people. 
5. Because each line's a different color, you can compare each person. 
6. And finally, when you click any point on a line, a panel slides out on the right, showing that day's timesheet for that person. This gives you much more info about their working day. 

To show a single line averaging everyone's feelings in a project: 

1. First, click back to All people. 
2. And finally, click:
   Show settings > Line type > Combine into 1 line 

To see all feelings in a number format: 

• Click:
  Show settings > Show grid 

To train your people to share their feeling upon reaching their end to each day: 

1. First, remind them to select a feeling when your people click:
   Work-time menu > Finish 
2. Encourage them to select any one of the feelings. 
3. Remind them to be honest in choosing their feeling. 
4. And finally, their selected feeling also shows up in the daily timesheets email, and near the bottom of each timesheet. 

And that's it! That's everything you need to know about using "Feeling" reports! 

"How do I use the "There" report?" 

The "There" report shows you the percentage difference between planned time and done time. 

A person or project's "There" report is available to: 

1. First, anyone with org admin permissions. 
2. And finally, project owners and observers. 

When you go to a project and look on the Attendance menu, you may not see the "There" report listed. If not: 

• It means your org hasn't turned on the planned times feature yet. 

To learn more: 

• About how to turn on planned times, watch the video on: Turning on planned times 

When a person or project has no planned times entered then the "There" report is empty. 

To open a project's "There" report: 

1. First, select the project on:
   Menu > Projects 
2. Then click:
   Attendance > There 
3. Once it opens, you'll see lines representing the "there" time percent of everyone in this project, over the last 90 days. 
4. And finally, when you hover your mouse over each line, you'll see additional details. Like who that line's for, and how high their "there" time is, as a percent. 

To see a project's most recent 30 days of "there" percents: 

• Click:
  Show settings > Dates > From > Previous 7 days 

Now, switching back to 90 days. 

To compare "there" percents of a set of selected people: 

1. First, click:
   Show settings > Side settings ... show 
2. Then find the People in the list. 
3. Then Ctrl+Click the people you want to compare. 
4. You'll now see a line for each of your selected people. 
5. Because each line's a different color, you can compare each person. 
6. And finally, when you click any point on a line, a panel slides out on the right, showing that day's timesheet for that person. This gives you more info about their absence, like whether the absence was dismissed or not. 

Now, switching back to all people and hiding the side settings. 

To show a single line averaging everyone's "there's" in a whole project: 

• Click:
  Show settings > Line type > Combine into 1 line 

To see all "there" percents in a number format: 

1. First, click:
   Show settings > Show grid 
2. And finally, (at the top) you'll also see a single average "there" percentage for all the people, over the entire date range selected. 

And that's it! That's everything you need to know about using "There" reports! 

"How do I use the "Timelines daily" report?" 

The "Timelines daily" report shows you a one page summary of all of a project's timesheets for a single working day. 

The "Timelines daily" report is available to: 

1. First, anyone with org admin permissions. 
2. And finally, project owners and observers. 

To open a project's "Timelines daily" report: 

1. First, select the project on:
   Menu > Projects 
2. Then click:
   Attendance > Timelines ... daily 
3. Once it opens, you'll see a list of timesheets for people who worked in this project for today. 
4. The red line shows the time right now. In other words, you can see the real-time status of all the people in the project, all on one page. 
5. To go to a specific date, you can pick a day on the calendar. 
6. And finally, to go back a day, you can click the side triangles on the left and right edges of the "Timelines daily" report. 

You may notice: 

• Their total hours done. 
• Their feeling, upon reaching the end of their day. 
• And notes that the person's written throughout their day. 

And that's it! That's everything you need to know about using "Timelines daily" reports! 

"What's the "Timelines weekly" report and how do I add timesheet notes?" 

... 

To add notes to your own timesheet: 

1. First, click:
   Work-time menu > Add timesheet note 
2. Now type your note, and click: Add note 
3. And finally, the time of day is added automatically to the front of your note. 

To understand both colors of timesheet lines: 

1. First, the green line represents done time. 
2. The yellow line represents planned time. 
3. And finally, sometimes the green done time line may be longer than the yellow planned time line. If so, this means that the person's finished later than their planned time. 

To see their full timesheet: 

1. First, click the blue link. 
2. And finally, you'll see it open on the right. 

To change a person's timesheet times: 

1. First, click a row. 
2. Then move their work ended time back to 5:00 pm. 
3. Next, select a green circle and then press the arrow keys on your keyboard. 
4. Once the time's right, click: Save 
5. And finally, you'll see the "Timelines weekly" report automatically update. 

When you scroll to the bottom of the page you'll see a useful summary of all hours worked for that day in the project. 

To compare a set of selected people's timelines: 

1. First, click:
   Show settings > Show people 
2. Then Ctrl+Click the people you want to compare. 
3. You'll now see multiple timesheets for the selected people, and the summary (at the bottom) is now only showing the selected people also. 
4. And finally, to return back to everyone, click: All 

And that's it! That's everything you need to know about using "Timelines weekly" reports! 

"How do I use the "Timelines weekly" report?" 

The "Timelines weekly" report shows you a one page summary of one person's timesheets for a single week. 

The "Timelines weekly" report's available to: 

• Each person to see their own weekly timelines. 
• And also to anyone with org admin permissions. 

To open a person's "Timelines weekly" report: 

1. First, select the person on:
   Menu > People 
2. Then click:
   Attendance > Timelines ... weekly 
3. This red line shows the time right now. In other words, using the "Timelines weekly" report you can see the real-time status of the selected person. 
4. Also, to see to a person's "Timelines weekly" report from the calendar, click any week number. 
5. To go to a specific week, you can pick a day on the calendar. 
6. To go back a week, you can click the side triangles on the left and right edges of the "Timelines weekly" report. 
7. And finally, once it's open, you'll see a list of a single person's timesheets for the week you picked. 

You may notice: 

• Their total hours done. 
• Their feeling, upon reaching the end of their day. 
• And notes that the person's written throughout their day. 

"What's the "Timelines weekly" report and how do I add timesheet notes?" 

... 

To add notes to your own timesheet: 

1. First, click:
   Work-time menu > Add timesheet note 
2. Now type your note, and click: Add note 
3. And finally, the time of day is added automatically to the front of your note. 

To understand both colors of timesheet lines: 

1. First, the green line represents done time. 
2. The yellow line represents planned time. 
3. And finally, sometimes the green done time line may be longer than the yellow planned time line. If so, this means that the person's finished later than their planned time. 

To see their full timesheet: 

1. First, click the blue link. 
2. And finally, you'll see it open on the right. 

To change a person's timesheet times: 

1. First, click a row. 
2. Then move their work ended time back to 5:00 pm. 
3. Next, select a green circle and then press the arrow keys on your keyboard. 
4. Once the time's right, click: Save 
5. And finally, you'll see the "Timelines weekly" report automatically update. 

When you scroll to the bottom of the page you'll see a useful summary. 

This includes: 

• The hours worked by the selected person, for the week you picked. 
• The person's average daily start and average finish time for that week. 
• It also includes their average continuous done time, or how long the person continuously works for, before going on a break. 

And that's it! That's everything you need to know about using "Timelines weekly" reports! 

"What's the daily timesheets email?" 

The daily timesheets email is an optional once-a-day email that gives you a summary of timesheets from the previous day. The email shows you timesheets for all the people you've followed, as long as you've not been ghosted by them. 

To turn on your daily timesheets email: 

1. First, open yourself on:
   Menu > Me 
2. Then click:
   Settings > Messaging 
3. Then turn on: Email daily timesheets 
4. Now you're all set to receive this email at 9 am tomorrow. 
5. And finally, if you ever want to change the time it's sent, click the time of day, and select a different time. 

To check who'll be included in your daily timesheets email: 

1. First, click:
   Menu > Following me 
2. On each person in your follow list, click the small triangle:  
3. And finally, check if "Include in timesheet emails ... daily" is turned on. 

To learn more: 

• About how to add more people to your follow list, watch the video on: The side menu 

To stop getting daily timesheets emails anymore: 

1. First, click the "Unsubscribe" link (at the bottom of the email). 
2. And finally, you're instantly unsubscribed. 

And that's it! That's everything you need to know about your daily timesheets email! 

"What do I do if I started my clocked-in timesheet time, then forgot to stop it when I went on break?" 

... 

To correct your clocked-in timesheet time when you went on break and forgot to stop it: 

1. First, once you're back, click:
   Work-time menu > I forgot 
2. Set how long it's been since you stopped working, and started your break. 
3. Next, decide if you're back to working, if you're still on break, or if you're finishing your working day. 
4. And finally, click: I forgot 

The "I forgot" feature is only for when you missed entering a stop time. If you missed entering a start time, ask your admin to do a manual adjustment. 

To learn more: 

• About who can do manual adjustments, watch the video on: Limiting timesheet edits 

And that's it! That's all you need to do to correct your clocked-in timesheet time if you forgot to enter a stop when you went on break! 

"How do I use timesheets?" 

Timesheets are a feature that every person in every business can use: 

• If you're paid hourly, timesheets set how much pay you're paid on payday. 
• For everyone else, timesheets are still a good way to track your hours worked, even if it's not linked to your pay. 

To open your timesheet: 

1. First, click:
   Work-time menu > Timesheet 
2. Or click:
   Menu > My timesheet 
3. Also, if you open your person page. 
4. Then click Calendar, and you can click the gray circles (at the start of each week), to show you that week's timesheets. 
5. And finally, if you go back and click any date on the calendar you'll see the timesheet for that day. 

To skip forwards and back timesheet days: 

1. First, click the side triangles on the left and right edges of the timesheet. 
2. And finally, you can click the triangle buttons near the top. 

To open your full timesheet, if your timesheet's side loaded: 

1. First, click the three dots: (in the top-right corner) 
2. Then click: Open in new tab 
3. And finally, you'll see the timesheet in the main window, and you'll have access to all its menus. 

To set timesheet times: 

1. First, normally you'd click the buttons on the work-time menu, as you set starts and stops throughout your working day. 
2. Alternatively, if you're an admin, you can click Add time to enter a time manually, then drag the green sliders, then click: Save 
3. And finally, you'll now see the updated done time for your working day. 

And that's it! That's everything you need to know about starting with timesheets! 

"How do I copy planned times to other days or other people?" 

Copying planned times is a faster way to set up shift schedules for everyone in your team. 

Once you've created a perfect set of planned times on one person, you can then copy them to others. You can copy planned times to other dates for that same person, or even copy them to other people in your team. 

To copy planned times: 

1. First, select the person on:
   Menu > People 
2. Then click:
   Attendance > Timesheet 
3. Next, to open it in a new tab, click the three dots: (in the top-right corner) 
4. Then click: Open in new tab 
5. Now that the timesheet's open in its own window, make sure that all the planned times on this one timesheet are exactly right. 
6. If you need to add or change planned times, do that now. 
7. Now that the planned times on this one timesheet are perfect, click:
   More > Copy planned 
8. You can see a preview of the planned times you're about to copy (at the top). 
9. Now Ctrl+Click multiple people to copy the times to. You can Ctrl+Click as many people as you like. 
10. Next Ctrl+Click the days to copy the times to. You can Ctrl+Click all the dates you like. You can also Shift+Click for lots of dates. 
11. Then click: Save 
12. You'll now see a confirmation message with links to all the timesheets that you've copied to. 
13. And finally, if you want, click one of them. You'll see that all the planned times have copied correctly. 

Now, switching person. You're now logged in as a person you've set planned times for. 

To see where a person's next weeks planned times can be found: 

1. First, the person clicks:
   Work-time menu (top-right) 
2. The person can now see their upcoming planned times. 
3. If you want more detail, you can also click:
   Menu > My week 
4. And finally, you'll see each of the person's planned times in yellow. 

And that's it! That's everything you need to know about copying planned times to other dates and other people! 

"How do I delete a timesheet?" 

Occasionally you may want to delete some timesheet rows, or even the entire timesheet. 

To delete one timesheet row from a person's timesheet: 

1. First, select the person on:
   Menu > People 
2. Then click:
   Attendance > Timesheet 
3. Then scroll down and click the timesheet row you'd like to delete. 
4. Then click: Delete 
5. And finally, when you go back to the timesheet, you'll now see the row's been deleted, and the "Done time" total's been reduced. 

To delete an entire timesheet: 

1. First, to open it in a new tab, click the three dots: (in the top-right corner) 
2. Then click: Open in new tab 
3. Now that the timesheet's open in its own window... 
4. Click:
   More > Delete 
5. You'll be warned that deleting a timesheet can't be un-done. 
6. Then click: Yes ... delete 
7. And finally, all timesheet rows, both done and planned, are now permanently deleted. An empty timesheet is now loaded in its place. 

Even though the timesheet's been deleted, its change history is still there. 

To see a timesheet's change history: 

1. First, click:
   More > History 
2. And finally, you'll now see a history of all its changes, including any delete and undeletes. 

And that's it! That's everything you need to know about deleting a timesheet! 

"How do I overwrite planned times with done times?" 

The reality of day-to-day life can mean done times won't always match planned times. 

To learn more: 

• About the recommended way to handle mismatches, watch the video on: Dismissing absences 

An alternative way to handle a mismatch is to overwrite planned times with the day's done times. This isn't recommended for most absences. It's normally only used where the change in plan was caused by the business, such as equipment or facility faults. 

To overwrite planned times with done times: 

1. First, select the person on:
   Menu > People 
2. Then click:
   Attendance > Timesheet 
3. Next, to open it in a new tab, click the three dots: (in the top-right corner) 
4. Then click: Open in new tab 
5. Now that the timesheet's open in its own window, click:
   More > Overwrite planned with done 
6. The planned times have now instantly changed to match the done time. 
7. All that's left is for you to click: Save 
8. Now, click the "Reload tab" button: (at the top) 
9. And finally, you'll see that the absence warning's disappeared. 

And that's it! That's everything you need to know about overwriting planned times with done times! 

"How do I set the number of minutes that it takes to trigger an absence?" 

Most businesses give their people a few minutes leeway before marking them as absent. This is called the "absence trigger minutes". Tracking absences requires planned times to be turned on. To learn how to turn on planned times, watch the video on: Turning on planned times 

To set your org's absence trigger minutes: 

1. First, open your org on:
   Menu > Orgs 
2. Then click:
   Attendance > Attendance settings 
3. Then scroll down and select the number of minutes to: "Trigger absences after" 
4. Then click: Save 
5. Now, with the trigger set, open to a timesheet for yesterday and see the effect it's got. It's best to open yesterday's timesheet because absence warnings don't show up until the current day has totally finished. 
6. And finally, you'll see that both planned and done times exactly match. So no absences have been triggered yet. 

To trigger a timesheet planned time absence: 

1. First, set the person's first done time to start late by exactly the trigger minutes. 
2. As expected, when you click the "Reload tab" button: (at the top), no absence is triggered yet, as you haven't gone over the trigger minutes yet. 
3. Next, set the second done time to also start late by exactly the trigger minutes. 
4. Again, when you click the "Reload tab" button: (at the top), still no absence is triggered. This is because neither of the late starts have gone over the trigger minutes. 
5. Next, change this second late start to now start late by slightly more than the trigger minutes. 
6. And finally, when you click the "Reload tab" button: (at the top), an absence has now been triggered, and you now see an absence warning for the number of minutes late. 

A very strict org may set the absence trigger to only 1 minute. A lax org could set it to 30 minutes. Either way, it's your choice, but remember that this trigger applies equally to all people with planned times in your org. 

And that's it! That's everything you need to know about setting your org's number of minutes before an absence is triggered! 

"How do I start my clocked-in timesheet time, or pause it when I'm about to go on break?" 

... 

To start your clocked-in timesheet time: 

1. First, click:
   Work-time menu > Start 
2. And finally, you've now started your clocked-in timesheet time, and your work-time status goes green. 

To pause your clocked-in timesheet time, once you're ready to go on break: 

1. First, click:
   Work-time menu > Go on break 
2. You'll now see the "on break" pop-up counting how long you've been on break. It's a good idea to keep this open as a reminder to go "off break" once you return. 
3. Then once you're ready to continue working. 
4. Hover your mouse over: I'm on break 
5. And click: I'm back 
6. And finally, (at the top) you'll see a confirmation that you've re-started your clocked-in timesheet time. 

Sometimes, after being on break, you may want to finish up your working day. 

To finish up, while still on break: 

1. First, check that you're still on break. 
2. Then turn on: Finishing? 
3. Then click: Finish 
4. You'll now be shown the "Finish" options, and you can finish-up your working day. 
5. And finally, while showing the "On break" screen, it loops through your wallpapers. 

To set your wallpaper: 

1. First, right-click anywhere, and click: Theme 
2. Then scroll down, and click a wallpaper. 
3. Then click: Save 
4. Now go back on break. 
5. And finally, you'll now see beautiful images from your wallpaper that change every 30 seconds. 

To bypass your break screen, whilst on break, and get back into 1st Money: 

1. First, click the three dots: (in the top-right corner) 
2. Then click: Close 
3. And finally, you can now click around 1st Money, whilst your work-time status stays yellow. 

And that's it! That's everything you need to know about pausing your clocked-in timesheet time when you go on break! 

"How do I stop my clocked-in timesheet time, or finish up, when I reach the end of my working day?" 

While you're working, your work-time status is normally green, throughout your working day. 

To end your clocked-in timesheet time, once you're ready to finish your working day: 

1. First, click:
   Work-time menu > Finish 
2. You'll now see the "finish" pop-up, which shows. 
3. Your total done time for your working day. 
4. And then a list of individual done times. 
5. And finally, a box to enter your notes for your timesheet. 

To reassign a project from your "finish" pop-up: 

1. First, reassign one of the projects that a done time was set to. You'll note that you can only change the project. The times remain unchanged. 
2. And then type in your notes of what you got done for today. 
3. Then click: Save 
4. It's only now, when you've clicked Save, that your work-time status goes gray, and your clocked-in timesheet time is finally stopped. 
5. Next select how you're feeling as you end your day. 
6. And finally, click: Close 

And that's it! That's everything you need to know about finishing up, when you end your working day! 

"What does it mean when a timesheet's locked?" 

Once a paystub is paid, all the days timesheets covered by that paystub's pay period are automatically locked. Once locked, no further changes can be made to the timesheet. 

To see which paystub locked a timesheet: 

1. First, click the date on the "Locked by" message. 
2. You'll then see the paystub that locked the timesheet. 
3. And finally, you'll see how long ago it was paid. 

To open a paystub in it's own window and see its locked timesheets: 

1. First, click the three dots: (in the top-right corner) 
2. Then click: Open in new tab 
3. Then if you click the "Hours worked" link, it shows that it paid earnings on 114.2 hours of done time. 
4. You can also see a list of all the hours worked over the entire pay period of this paystub. 
5. And finally, click any of the dates, and you'll see each locked timesheet. 

The only way to unlock a paystub locked timesheet would be to delete the paystub, but this isn't recommended. 

To correct paystub payments when a big error's found on a locked timesheet: 

1. First, the safest option is to calculate the money value of the error. 
2. Then go to the next unpaid paystub. 
3. Then click: Payables 
4. Then:
   New payable 
5. And finally, select the item that best matches the correction you'd like to make. 

And that's it! That's everything you need to know about working with timesheets that're locked!