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Payroll

 

Accounting

 
 

To post your payslip data to AccountingSuite, first connect it (you only do this once).

1:20

 00:00 1.  Connecting to Accounting Suite
 00:03 2.  To connect your AccountingSuite account to your 1st Money pay batch, go to "Menu", then "Pay batches", then choose your pay batch.
 00:19 3.  Go to the "Setup" tab.
 00:24 4.  On the "Setup" tab, scroll down to "Accounting package" and select "AccountingSuite".
 00:37 5.  Then click "Connect AccountingSuite".
 00:47 6.  Enter your details, then click "Grant access".
 01:03 7.  Now you're connected.

 

Feel free to change the automatically created default expense and payable accounts.

1:05

 00:00 1.  Changing the default accounts.
 00:03 2.  To change the default accounts that 1st Money payslips will be submitted to, first go to one of your pay batches.
 00:20 3.  Now go to "Setup".
 00:27 4.  In the "Accounting package" section click the "Configure" button.
 00:37 5.  This is where you can customise where each of your 1st Money payroll debits and credits get recorded in your accounting package. Change the accounts one by one until you're happy.
 00:53 6.  Finally, click "Save", and you're all done!

 

Once your payslips are paid you're just one click away from posting your journal entries into AccountingSuite.

1:51

 00:00 1.  Sending payslips to Accounting Suite
 00:03 2.  To send recently paid payslips to AccountingSuite, first go to one of your pay batches.
 00:15 3.  If you have some recently paid payslips, you'll see a "Send to accounting" on your to-do list a day after.
 00:23 4.  Click it, and your payslips will be posted to AccountingSuite.
 00:38 5.  Once sent, you can click the same to-do item to see the journal entries in history.
 00:52 6.  Each journal entry will have a "See in AccountingSuite" link. Click it to get to your AccountingSuite account.
 01:03 7.  If asked, enter your details and click "OK".
 01:18 8.  Navigate to "Accounting - Journal entries".

Updated: Sun, 19 Sep 2021. Keywords: integration. Headings: `How do I connect to AccountingSuite?`, `How do I change accounts in AccountingSuite?`, `Can I send payslips to AccountingSuite?`
 
 

To post your payslip data to FreshBooks, first connect it (you only do this once).

1:24

 00:00 1.  Connecting to Freshbooks
 00:03 2.  To connect your Freshbooks account to your 1st Money pay batch, go to "Menu", then "Pay batches", then choose your pay batch.
 00:18 3.  Go to the "Setup" tab.
 00:22 4.  On the "Setup" tab, scroll down to "Accounting package" and select "Freshbooks".
 00:37 5.  Then click "Connect Freshbooks".
 00:42 6.  Type in your Freshbooks email and password and click "Log In".
 00:51 7.  Click "Allow Access".
 00:57 8.  If you have more than one business at Freshbooks, choose the one you'd like to connect and click "OK".
 01:12 9.  Now you're connected.

 

Feel free to change the automatically created default expense and payable accounts.

1:05

 00:00 1.  Changing the default accounts.
 00:03 2.  To change the default accounts that 1st Money payslips will be submitted to, first go to one of your pay batches.
 00:20 3.  Now go to "Setup".
 00:27 4.  In the "Accounting package" section click the "Configure" button.
 00:37 5.  This is where you can customise where each of your 1st Money payroll debits and credits get recorded in your accounting package. Change the accounts one by one until you're happy.
 00:53 6.  Finally, click "Save", and you're all done!

 

Once your payslips are paid you're just one click away from posting your journal entries into FreshBooks.

1:23

 00:00 1.  Sending payslips to Freshbooks
 00:03 2.  To send recently paid payslips to Freshbooks, first go to one of your pay batches.
 00:13 3.  If you have some recently paid payslips, you'll see a "Send to accounting" on your to-do list a day after.
 00:21 4.  Click it, and your payslips will be posted to Freshbooks.
 00:36 5.  Once sent, you can click the same to-do item to see the journal entries in history.
 00:47 6.  Each journal entry will have a "See in Freshbooks" link. Click it to see the entries in your Freshbooks account.

Updated: Sun, 19 Sep 2021. Keywords: integration. Headings: `How do I connect to FreshBooks?`, `How do I change accounts in FreshBooks?`, `Can I send payslips to FreshBooks?`
 
 

To post your payslip data to Kashoo, first connect it (you only do this once).

1:09

 00:00 1.  Connecting to Kashoo
 00:02 2.  To connect your Kashoo account to your 1st Money pay batch, go to "Menu", then "Pay batches", then choose your pay batch.
 00:17 3.  Go to the "Setup" tab.
 00:21 4.  On the "Setup" tab, scroll down to "Accounting package" and select "Kashoo".
 00:36 5.  Then click "Connect Kashoo".
 00:42 6.  Type in your Kashoo email and password and click "Log in".
 00:48 7.  Click "Allow".
 00:57 8.  Now you're connected.

 

Feel free to change the automatically created default expense and payable accounts.

1:05

 00:00 1.  Changing the default accounts.
 00:03 2.  To change the default accounts that 1st Money payslips will be submitted to, first go to one of your pay batches.
 00:20 3.  Now go to "Setup".
 00:27 4.  In the "Accounting package" section click the "Configure" button.
 00:37 5.  This is where you can customise where each of your 1st Money payroll debits and credits get recorded in your accounting package. Change the accounts one by one until you're happy.
 00:53 6.  Finally, click "Save", and you're all done!

 

Once your payslips are paid you're just one click away from posting your journal entries into Kashoo.

1:11

 00:00 1.  Sending payslips to Kashoo
 00:03 2.  To send recently paid payslips to Kashoo, first go to one of your pay batches.
 00:15 3.  If you have some recently paid payslips, you'll see a "Send to accounting" on your to-do list a day after.
 00:23 4.  Click it, and your payslips will be posted to Kashoo.
 00:38 5.  Once sent, you can click the same to-do item to see the journal entries in history.
 00:47 6.  Each journal entry will have a "See in Kashoo" link. Click it to see the matching entry in your Kashoo account.

Updated: Sun, 19 Sep 2021. Keywords: integration. Headings: `How do I connect to Kashoo?`, `How do I change accounts in Kashoo?`, `Can I send payslips to Kashoo?`
 
Updated: Sun, 19 Sep 2021. Keywords: integration. Headings: `How do I connect to ?`, `How do I change accounts in ?`, `Can I send payslips to ?`
 
 

To post your payslip data to QuickBooks, first connect it (you only do this once).

1:35

 00:00 1.  Connecting to Quickbooks
 00:03 2.  To connect your Quickbooks account to your 1st Money pay batch, go to "Menu", then "Pay batches", then choose your pay batch.
 00:17 3.  Go to the "Setup" tab.
 00:22 4.  On the "Setup" tab, scroll down to "Accounting package" and select "Quickbooks".
 00:36 5.  Then click "Connect Quickbooks".
 00:50 6.  If asked, enter your email and password and click "Sign In".
 01:06 7.  Click "authorise".
 01:21 8.  Now you're connected.

 

Feel free to change the automatically created default expense and payable accounts.

1:05

 00:00 1.  Changing the default accounts.
 00:03 2.  To change the default accounts that 1st Money payslips will be submitted to, first go to one of your pay batches.
 00:20 3.  Now go to "Setup".
 00:27 4.  In the "Accounting package" section click the "Configure" button.
 00:37 5.  This is where you can customise where each of your 1st Money payroll debits and credits get recorded in your accounting package. Change the accounts one by one until you're happy.
 00:53 6.  Finally, click "Save", and you're all done!

 

Once your payslips are paid you're just one click away from posting your journal entries into QuickBooks.

1:23

 00:00 1.  Sending payslips to Quickbooks
 00:03 2.  To send recently paid payslips to Quickbooks, first go to one of your pay batches.
 00:16 3.  If you have some recently paid payslips, you'll see a "Send to accounting" on your to-do list a day after.
 00:24 4.  Click it, and your payslips will be posted to Quickbooks.
 00:40 5.  Once sent, you can click the same to-do item to see the journal entries in history.
 00:51 6.  Each journal entry will have a "See in Quickbooks" link. Click it to see the matching entry in your Quickbooks account.

Updated: Sun, 19 Sep 2021. Keywords: integration. Headings: `How do I connect to QuickBooks?`, `How do I change accounts in QuickBooks?`, `Can I send payslips to QuickBooks?`
 
 

To post your payslip data to Xero, first connect it (you only do this once).

1:17

 00:00 1.  Connecting to Xero
 00:02 2.  To connect your Xero account to your 1st Money pay batch, go to Pay batch    Settings    Pay batch settings    Accounting package
 00:20 3.  Select "Xero". Then click "Connect Xero".
 00:37 4.  If asked, enter your login and password and click "Log in".
 00:50 5.  Click "Allow access".
 01:07 6.  Now you're connected.

 

Feel free to change the automatically created default expense and payable accounts.

1:05

 00:00 1.  Changing the default accounts.
 00:03 2.  To change the default accounts that 1st Money payslips will be submitted to, first go to one of your pay batches.
 00:20 3.  Now go to "Setup".
 00:27 4.  In the "Accounting package" section click the "Configure" button.
 00:37 5.  This is where you can customise where each of your 1st Money payroll debits and credits get recorded in your accounting package. Change the accounts one by one until you're happy.
 00:53 6.  Finally, click "Save", and you're all done!

 

Once your payslips are paid you're just one click away from posting your journal entries into Xero.

1:03

 00:00 1.  Sending payslips to Xero
 00:03 2.  To send recently paid payslips to Xero, first go to one of your pay batches.
 00:11 3.  If you have some recently paid payslips, you'll see a "Send to accounting" on your to-do list a day after.
 00:20 4.  Click it, and your payslips will be posted to Xero.
 00:33 5.  Once sent, you can click the same to-do item to see the journal entries in history.
 00:39 6.  Each journal entry will have a "See in Xero" link. Click it to see the matching entry in your Xero account.

Updated: Sun, 19 Sep 2021. Keywords: integration. Headings: `How do I connect to Xero?`, `How do I change accounts in Xero?`, `Can I send payslips to Xero?`
 
 

To post your payslip data to ZohoBooks, first connect it (you only do this once).

1:06

 00:00 1.  Connecting to ZohoBooks
 00:03 2.  To connect your ZohoBooks account to your 1st Money pay batch, go to "Menu", then "Pay batches", then choose your pay batch.
 00:18 3.  Go to the "Setup" tab.
 00:21 4.  On the "Setup" tab, scroll down to "Accounting package" and select "Zoho".
 00:36 5.  Then click "Connect ZohoBooks".
 00:40 6.  Type in your Zoho login and password and click "OK".
 00:53 7.  Now you're connected.

 

Feel free to change the automatically created default expense and payable accounts.

1:05

 00:00 1.  Changing the default accounts.
 00:03 2.  To change the default accounts that 1st Money payslips will be submitted to, first go to one of your pay batches.
 00:20 3.  Now go to "Setup".
 00:27 4.  In the "Accounting package" section click the "Configure" button.
 00:37 5.  This is where you can customise where each of your 1st Money payroll debits and credits get recorded in your accounting package. Change the accounts one by one until you're happy.
 00:53 6.  Finally, click "Save", and you're all done!

 

Once your payslips are paid you're just one click away from posting your journal entries into ZohoBooks.

1:23

 00:00 1.  Sending payslips to ZohoBooks
 00:03 2.  To send recently paid payslips to ZohoBooks, first go to one of your pay batches.
 00:13 3.  If you have some recently paid payslips, you'll see a "Send to accounting" on your to-do list a day after.
 00:20 4.  Click it, and your payslips will be posted to ZohoBooks.
 00:41 5.  Once sent, you can click the same to-do item to see the journal entries in history.
 00:48 6.  Each journal entry will have a "See in ZohoBooks" link. Click it to see the matching entry in your ZohoBooks account.

Updated: Sun, 19 Sep 2021. Keywords: integration. Headings: `How do I connect to ZohoBooks?`, `How do I change accounts in ZohoBooks?`, `Can I send payslips to ZohoBooks?`
 

Schedules

 

The pay period types are:

  • Weekly ... every week.
  • Fortnightly ... every 2 weeks.
  • Semi-monthly ... twice a month.
  • Four-weekly ... every 4 weeks.
  • Monthly ... once a month.
  • Once only ... bridge from one schedule to another.

2:14

 00:00 1.  1st Money's types of schedules. In 1st Money you have five choices for the kind of schedule you'd like to use: weekly, fortnightly, semi-monthly, monthly and once only.
 00:12 2.  To get to schedules, go to a pay batch,
 00:21 3.  then click "Change",
 00:24 4.  and choose a schedule.
 00:28 5.  Weekly schedules allow your employees to have their pay period end on the same day of every week. You're free to choose any day of the week that you'd like their pay period to end on. Weekly is popular as it also means your employees get paid every week. This creates an easy to remember routine of paydays.
 00:50 6.  Fortnightly schedules means each pay period lasts exactly two weeks. Fortnightly is popular because you also get an easy to remember routine of paydays, but with half the effort of weekly.
 01:03 7.  Semi-monthly schedules means you have two pay periods a month, each ending on two different days of your choice. You can choose any two days you like. A popular choice is the 1st and 15th of the month. Others like to use the 15th and 30th. All of these options and more are possible with semi-monthly. On unusual months like February, which ends on the 28th, 1st Money will still correctly end your pay period the way you'd expect.
 01:33 8.  Monthly schedules create a pay period that ends on the same date of each month. You're free to choose any date in the month that you'd like as your date period ended. Again, irregular month ending dates like February work just fine.
 01:49 9.  The final option is once only schedules. These are useful if your organisation is switching from one pay period type to another, for example moving from fortnightly to semi-monthly pay periods. They're easy to setup, but not used very often. Learn more by watching the video "Bridging from one schedule to another".

Updated: Sat, 25 Jul 2020. Keywords: frequency, recur, often, repeat. Headings: `What frequencies of pay periods do you have?`, `How often can paydays be?`, `Can I do weekly paydays?`, `Can I do monthly paydays?`, `Can I do 2 paydays a month?`
 

To change your pay schedule:

  1. Go to: Pay batch > Settings
  2. Look for "Paydays" and click edit:

Set:

  1. How often pay periods recur.
  2. What day of the week the pay period ends.

0:51

 00:00 1.  Changing how often your schedule recurs.
 00:04 2.  To change how often your employees get paid, first go to your pay batch.
 00:12 3.  Click "Change", and choose a schedule.
 00:17 4.  In this example the pay periods recur every two weeks.
 00:25 5.  Let's change it to weekly,
 00:32 6.  ending every Friday.
 00:37 7.  And save.
 00:39 8.  Back on the calendar,
 00:41 9.  click reload. The pay periods now recur every week.
 00:45 10.  With 1st Money, setting pay periods is easy.

Updated: Sat, 25 Jul 2020. Keywords: adjust. Headings: `Where do I change when my employees get paid?`, `How can I change payday dates?`
 

Once you've set when pay periods end, set when employees get paid. This is measured by the number of days after pay periods end.

0:57

 00:00 1.  Setting payday dates. In this example we'll go from a 7 day pay delay to a 15 day pay delay.
 00:07 2.  To set the date of your paydays, first open your pay batch,
 00:15 3.  and click "Change",
 00:18 4.  then open your schedule.
 00:22 5.  Currently, the payday is 7 days after the end of each pay period.
 00:27 6.  The calendar shows a period ending on the 15th gets paid on the 22nd.
 00:36 7.  Now set it to 15 days, and save.
 00:45 8.  Go back to the "Calendar"
 00:47 9.  and click reload.
 00:49 10.  Now paydays are 15 days after the pay period ends.

Updated: Sat, 25 Jul 2020. Keywords: adjust. Headings: `What's the delay between a period end date and a payday?`, `Where are payday dates set?`
 

Note: For advanced users only

Moving from one pay period type to another? This video explains bridging two pay period types, without leaving a gap.

1:40

 00:00 1.  How to bridge from one type of schedule to another. This example is for advanced users. In this example, you'll learn how to change from a fortnightly schedule, to a semi-monthly schedule.
 00:14 2.  To bridge from one type of schedule to another, first open your pay batch.
 00:22 3.  Click "Change". Open your current fortnightly schedule.
 00:28 4.  Scroll to "Ends on". Set the last date for fortnightly pay, then save.
 00:37 5.  The "Calendar" shows fortnightly stops as expected.
 00:43 6.  Now make a "New schedule",
 00:47 7.  of type "Semi-monthly".
 00:53 8.  Set the "Starts on" date, and save.
 01:00 9.  The "Calendar" shows semi-monthly starts as expected, but there's a 9 day gap between them.
 01:09 10.  To bridge this gap,
 01:11 11.  make a "New schedule",
 01:17 12.  of type "Once only".
 01:21 13.  1st Money suggests the recommended date started and ended. Just set them and save.
 01:30 14.  Now the "Calendar" shows every day is covered. 1st Money makes bridging schedules easy.

Updated: Thu, 22 Jul 2021. Keywords: adjust. Headings: `How do I avoid a gap between paydays?`, `How do I plug unpaid days when I change schedules?`, `How do I avoid an overlap when changing paydays?`

© 2020–2021 1st Money Platform (HU) Ventures. All rights reserved.
www.1st.money/help/Payroll/