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Payslips

Checking payslips before paying3:53
Checking payslips before paying
Payslip hours worked1:19
Payslip hours worked
Payslip confirmation status1:31
Payslip confirmation status
Downloading & printing payslips3:01
Downloading & printing payslips
Deleting a payslip2:55
Deleting a payslip
Who can see payslips3:27
Who can see payslips
6 videos, with a playing time of 15 minutes


 

Checking paystubs before paying3:53

"How do I check paystubs before paying payroll on payday?"

If your team's paystubs frequently include timesheets and expenses, on payday, you may want to check each paystub before you tap: File & pay

To open a paystub and check its hours worked:

  1. First, select the pay batch on: "Menu", then "Pay batches"
  2. Then tap: "Pay", then "Pay now"
  3. Next, hover your mouse over the row of the first paystub you want to check.
  4. And tap the blue "See paystub" button: (at the start of any row)
  5. Once their paystub slides out on the right, you can now begin checking.
  6. The first thing to check is the big number (at the top).
  7. Which is their "Net pay", or, in other words, how much is paid to their bank account.
  8. Make sure that it "feels" like the number you're expecting to pay.
  9. Then if the person does timesheets, tap Hours worked, and a list of their timesheet times slides out on the right.
  10. If you need to change one of the day's times done, tap it to make changes.
  11. Now, tap the shift on that day that you want to change, drag the slider to make your change, and tap: Save
  12. Once it's reloaded, you'll see that the paystub's "Earnings" number has changed.
  13. And finally, when you hover your mouse over the "Earnings" number, the hours to be paid has also changed.

To open a paystub and check for any repeat payables to be removed, like a benefit-in-kind:

  1. First, select the pay batch on: "Menu", then "Pay batches"
  2. Then tap: "Pay", then "Pay now"
  3. Next, hover your mouse over the row of the paystub you want to open.
  4. And tap the blue "See paystub" button: (at the start of any row)
  5. Next, on the paystub, find the repeat payable that you'd like to remove.
  6. One-time removal:
    To remove a repeat payable from only a single paystub, but have it still show up on all future paystubs, uncheck the repeat payable.
  7. Once you've unchecked the repeat payable, it's removed from the current paystub as a one-time removal.
  8. However, it still shows up in all future paystubs, as expected.
  9. Permanent removal:
    To permanently remove a repeat payable, tap the light blue "Edit" button: (at the front of the repeat payable)
  10. Then scroll down to "People getting it", and tap the person you'd like removed.
  11. Then in the person's pay settings, tap the blue "remove" link, and then tap: Yes ... remove
  12. Now that the repeat payable's reloaded, you can see that it no longer has the person listed.
  13. Then back on the paystub, tap the three dots: (in the top-right corner), and tap: Reload
  14. Now, on the reloaded paystub, the repeat payable's money value is set to nothing.
  15. The reason the row's still showing is because it's been filed on previous paystubs in the tax year.
  16. Because it's been previously filed, the "year to date" amount still needs to be listed.
  17. And finally, once you get to the next tax year, the "year to date" amount gets reset, and the repeat payable row permanently disappears.

For advanced usage:

  • If you're paying lots of people, you may want to plan your payday paystub checking job out in advance.
  • You could share your "checking" job with others on your payroll team.
  • Checking paystubs can be done by multiple people, all during the same time.
  • All it takes is to set up each person in your payroll team with their own login.
  • And then give each of them payroll admin permissions.

And that's it! That's everything you need to know about checking paystubs!

Updated: Thu, Oct 19, 2023.
 

Paystub hours worked1:19

"How do I see the hours worked on a paystub?"

For anyone who's paid hourly, the number of hours worked during the pay period is an important part of their pay calculation.

To see a paystub's list of "Hours worked":

  1. First, select the person on: "Menu", then "People"
  2. Then tap: "Pay", then "Paystub"
  3. Now tap "Hours worked", and a list of their timesheet times slides out on the right.
  4. On the paystub's "Hours worked", you can see a detailed breakdown of each days hours.
  5. For each row, you can tap the link to see the timesheet for that day.
  6. And for days where there's timesheet notes, to see that day's notes, you can hover your mouse over the "Notes" image:
  7. When you scroll down, you'll see the total of hours worked (at the bottom).
  8. All the numbers are in decimal format to make them also work when downloaded as a spreadsheet.
  9. To download a paystub's hours worked as a spreadsheet, tap: Download hours
  10. And finally, you'll now have a spreadsheet file that you can use for your own calculations.

And that's it! That's everything you need to know about seeing hours worked on a paystub!

Updated: Thu, Oct 19, 2023.
 

Paystub confirmation status1:31

"How do I check a paystub's confirmation status?"

Sometimes, you may want to be sure that your pay and taxes have been correctly filed with HMRC.

To check a paystub's confirmation status:

  1. First, open yourself on: "Menu", then "Me"
  2. Then go to your: Calendar
  3. Tap back through the months and look for the blue circle that matches the payday date of the paystub that you're looking for.
  4. Once you find the paystub you're looking for, tap the blue circle, and then tap: Paystub
  5. Once your paystub slides out on the right, scroll down to the bottom of your paystub.
  6. Near the bottom, you'll see the short confirmation of your: "HMRC receipt"
  7. The short confirmation of your "HMRC receipt" is always included on every one of your paystub PDFs.
  8. Alternatively, if you scroll to the top and tap: Filing status
  9. Once it slides out on the right, you'll see the full confirmation of your: "HMRC receipt"
  10. And finally, you can be confident that your pay and taxes have been correctly filed with HMRC.

Keep in mind that:

  • Any person can check their own paystub confirmation.
  • There's no special permissions required to see your own confirmation status.

And that's it! That's everything you need to know about checking your paystub's confirmation status!

Updated: Fri, Mar 8, 2024.
 

Downloading & printing paystubs3:03

"How do I download and print my past paystubs?"

Sometimes, you may need to download a copy of your past paystubs for printing. There's two different ways to download paystubs.

To download your paystubs from a list:

  1. First, open yourself on: "Menu", then "Me"
  2. Then tap: "Pay", then "Paystubs history"
  3. When you hover your mouse over each row, it shows how long it's been since the paystub was filed.
  4. Once you've found the paystub you want, to download a PDF of it, tap the blue "See event" button: (at the start of the row)
  5. Once the paystub slides out on the right, to download the paystub, tap the "PDF" button.
  6. After a few seconds, your paystub PDF is downloaded.
  7. To open the downloaded PDF, tap it, and you're all ready to print.
  8. And finally, if you're downloading more than one paystub PDF, continue to open and download each one, until you've got all the PDFs you need.

To download your paystubs from your calendar:

  1. First, open yourself on: "Menu", then "Me"
  2. Then go to your: Calendar
  3. Tap back through the months and look for the blue circle that matches the payday of the paystub you're looking for.
  4. Once you find the paystub you're looking for, tap the blue circle, and then tap: Paystub
  5. The paystub you selected now slides out on the right.
  6. If you need to go to the next, or previous paystub, tap the triangles, and it jumps you to that paystub.
  7. Once you've found the paystub you want, tap: Download PDF
  8. After a few seconds, your paystub PDF is downloaded.
  9. To open the downloaded PDF, tap it, and you're all ready to print.
  10. And finally, if you're downloading more than one paystub PDF, continue using the calendar to download each one, until you've got all the PDFs you need.

Keep in mind that:

  • You may need to download your past paystubs to prove your earnings, for example, if you're applying for a loan.

For advanced usage:

  • Sometimes, instead, you may be after only the numbers from your paystub, perhaps so you can do your own calculations.
  • If so, to download the spreadsheet version of your paystub, tap: Download XLS

To learn more:

  • About how to download all the paystub PDFs of a single payday, in one go, if you've got payroll admin permissions, watch the video on: Multi-paystub PDF

And that's it! That's everything you need to know about downloading paystubs!

Updated: Thu, Oct 19, 2023.
 

Deleting a paystub2:55

"How do I delete a paystub?"

Occasionally, you may have filed a paystub, and later realise there's been a mistake. Some mistakes can be fixed by first, deleting the paystub, and then re-running: "Pay now"

To delete a paystub:

  1. First, select the pay batch on: "Menu", then "Pay batches"
  2. Then tap: "Pay", then "Pay now"
  3. Once "Pay now" opens, hover your mouse over the row of the paystub you want to delete.
  4. Then tap the blue "See paystub" button: (at the start of any row)
  5. Once the paystub slides out on the right, to open it in a new tab, tap the three dots: (in the top-right corner)
  6. And then tap: Open in new tab
  7. Now that the paystub's open in its own tab, tap: "More", then "Delete"
  8. And then tap: Yes ... delete
  9. You'll now see that because the paystub's been deleted, it's back to being: "Not filed & paid yet"
  10. Next, close that tab and go back to: "Pay now"
  11. To update the "Pay now", tap the "Reload tab" button: (at the top)
  12. You'll now see that the row for the person's paystub no longer has the green "Filed" check.
  13. And finally, the person's now un-filed paystub is automatically checked and ready to be filed again.

Keep in mind that:

  • Unlike elsewhere, once a paystub's been deleted, there's no way to restore it back to what was saved before.
  • Whenever you pay a paystub, everything that's connected to it's calculations gets locked.
  • Including locking connected timesheets, expense claims, repeat payables, and time off.
  • The locking is intended to freeze everything in place, as of the time of paystub payment, so your records remain reliable.
  • Making a change to a locked timesheet, or expense claim is the most common reason for wanting to delete a paystub.

For advanced usage:

  • Deleting a paystub is never recommended. Making an adjustment is highly recommended.
  • Instead of deleting a paystub, you could alternatively make an adjustment to the person's next paystub.
  • To make an adjustment, go to the person's next paystub, and tap: Payables (at the top)
  • Alternatively, if you still decide to delete a paystub, it's important that you pay that paystub again as soon as possible.
  • Deleting a paystub only deletes it in your copy of the payroll.
  • HMRC's copy remains as is, and becomes out-of-date, until you re-run: "Pay now"
  • However, once you re-run "Pay now" for the paystub you deleted, HMRC gets all your new paystub numbers, and everything's all synced up again.

And that's it! That's everything you need to know about deleting a paystub!

Updated: Sat, Feb 24, 2024.
 

Who can see paystubs3:30

"Who can see my paystubs and how do I open them?"

Because of the sensitivity of pay info, there's strict control over who can see your paystubs.

As a regular person, without any special permissions, to see your own paystubs:

  1. First, from your home screen, tap: My paystub
  2. In many cases, your current paystub may not be due to be filed yet.
  3. If it's not filed, you'll see the "Not filed & paid yet" message.
  4. To skip back a paystub to the one that's been previously filed, tap: Previous paystub
  5. And when you scroll to the bottom, you'll see a preview of your paystub PDF.
  6. And back to the top of the page, you'll see Download PDF, which you can tap to download a PDF of your paystub.
  7. To see a list of all your filed paystubs:
    Go back on your home screen, and tap: Me
  8. Then tap: "Pay", then "Paystubs history"
  9. And finally, tap any of the paystubs to see it.

You're now seeing the login of a person with full payroll permissions.

To see other people's paystubs, if you've got full payroll permissions:

  1. First, select the pay batch on: "Menu", then "Pay batches"
  2. Then tap: "Pay", then "People"
  3. On the "People" report, each green circle represents a filed paystub.
  4. Tap on them to see that person's filed paystub for that date.
  5. Where there's no green circle, then that pay period's paystub hasn't been filed yet.
  6. If you tap where a green circle's missing, you'll see that person's un-filed paystub for that date.
  7. If there's a warning that's blocking the paystub from being filed, you'll see any warnings near the top.
  8. If there's no warnings, then to file it now, scroll down and tap: Go to "Pay now" report
  9. The person's paystub is automatically selected, so to file it tap File & pay, and then: Yes ... file it
  10. It usually takes 15 to 20 seconds for HMRC to finish processing the paystubs and send back confirmation that it's been received.
  11. Once it's been filed successfully, you'll see a green check beside the paystubs that you've filed.
  12. Then back on the "People" report, tap the "Reload tab" button: (at the top), to update the newly filed green circles.
  13. And finally, you'll now see the recently filed paystubs are now also marked with a green circle, meaning it's been filed and confirmed by HMRC.

Keep in mind that:

  • All regular people, including those without any special permissions, can always see their own filed paystubs.
  • However, only people with payroll permissions can see the paystubs of other people.
  • To see the people in your org who've got payroll permissions, tap: "Menu", then "List payroll admins"

And that's it! That's everything you need to know about who can see your paystubs and how to open them!

Updated: Fri, Feb 16, 2024.

© 2020–2024 1st Money UK Holdings Ltd. All rights reserved.
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