Payslips
1:14
"How do I pay paystubs each payday?"
To pay paystubs:
- Click your way to: Menu > Pay batches, and choose your pay batch.
- On the "To-do" tab, click today's "Payday".
- Here you'll see the main details about each paystub, like net pay, taxable pay, and more.
- To see more details about a paystub, click the small "See paystub" button near the beginning of the row.
- You can always choose to pay someone later. You can skip paying any of the paystubs by turning off the row.
- When you're all ready, click: Pay now
By default:
- We'll email each employee a PDF of their paystub.
- And we'll email you a PDF of everybody's paystubs, in case you'd like to print them.
- You can turn these off if you'd like, but we'll click Yes ... pay it, and in this example we'll just keep one of them on.
And that's it! Once you've paid everybody, that's all you need to do on payday to pay your paystubs!
How do I get the sub-total hours for each person's pay period?
1st FREE Time & Attendance works with your existing payroll system. After ending a pay period, get sub-totals of hours worked on each paystub.
To see the done time for each person's pay period:
- Set up a new pay batch (if you haven't already):
Go to: Menu > Pay batches > New pay batch
- Set up the payday cycle, so it exactly matches your external payroll:
Go to: Pay batch > Paydays
- Add people to that pay batch:
Go to: Pay batch > Pay > People
- To see done time (which now matches the pay period's date started and ended):
- For the entire pay batch:
Go to: Pay batch > Pay > Pay now
- For a single person:
- Open a person's paystub:
Go to: Paystub
- Click:
More > Details
- Open a person's paystub:
- For the entire pay batch:
Now you're all set!
- After a pay period, get sub-totals of hours worked on each:
Go to: Paystub
- Copy and paste them into your payroll system.
If you do these steps at a later date, we still back calculate all the sub-totals and display them on each paystub.
How do I see the hours worked on a payslip?
1:50
"How do I see the hours worked on a paystub?"
For anyone who's paid hourly, the number of hours worked during the pay period is an important part of the pay calculation.
To see a paystub's hours worked:
- First, open an hourly person's paystub by going to: Menu > People
- Then, choose the person.
- Next, click your way to: Pay > Paystub
- Next, let's open it in a new tab by clicking the three-dots.
- Then click: Open in new tab
- Now that the paystub's open in its own window...
- Click your way to: More > Hours worked
On "Hours worked" you can see:
- A detailed breakdown of each days hours. In this example, the pay period starts on the first of March, and goes to the 31st of March, so we can see 31 rows.
- For each row, you can click the link to see the timesheet for that day.
- And for days where there's timesheet notes, you can hover your mouse over this notes icon to see that day's notes.
- At the bottom, you'll see the total of hours worked.
- All the numbers are in decimal format to make them easy to work with when downloaded as an XLS.
To download as an XLS:
- Click: Show settings > More > Download > .xls
- You'll now have an XLS file that you can use for your own calculations.
And that's it! That's how to see the hours worked on a paystub!