© 2020–2023 1st Money UK Holdings Ltd. All rights reserved.
 

Cookies help us run our services and make them more tasty. We've posted the full recipe on our Privacy Notice.

Whoa! Wait a minute ... how do I change my cookie settings?

Click "Got it" if you're OK with cookies...

Got it
 

Payslips

Pay now full2:33

"How do I pay paystubs each payday?" 

Your pay batch's "To-do" list is there to remind you of when it's time to pay paystubs. 

To pay paystubs: 

  1. First, select the pay batch on:
    Menu > Pay batches
     
  2. Then on the To-do tab, click the upcoming: "Payday" 
  3. Once the "Payday" is open, you'll see details about each paystub, like net pay, taxes, and more. 
  4. To see even more details about any paystub, click the blue "See paystub" button: (at the start of any row) 
  5. Sometimes you may have a reason to skip a person for now, and pay them later. To skip paying a paystub for now, turn off the row. 
  6. Then when you're ready, click: Pay now 
  7. By default, each person gets emailed a PDF of their paystub. 
  8. And by default, you'll also get an email with a PDF of everybody's paystubs, in case you'd like to print them. 
  9. But you can turn any payday emails off if you'd like. 
  10. And finally, click: Yes ... pay it 

"What happens in the background when I pay paystubs?" 

Immediately after paying paystubs, 1st Money sends details of the paid paystubs to HMRC. 

 

To know that a paystub submission has been filed with HMRC: 

  1. First, find the "Paid" column with the green checkmarks. 
  2. Then hover your mouse over each green check:  
  3. If you see an hourglass status , it means HMRC is still receiving your paystub submission. 
  4. Once HMRC accepts the paystubs, the hourglass status changes to a green check:  
  5. To see even more "Tax Filing" details, click the check status:  
  6. And finally, you'll see who made the submission, how many paystubs were submitted, and much more. 

For advanced usage: 

  • To see the actual submission that was sent to HMRC, scroll down further, and click Show details, or: Show XML 
  • HMRC calls the "Tax Filing" of paid paystubs a "Full Payment Submission", or FPS. 

Keep in mind that: 

  • If you ever want to refresh the status, click the three dots: (in the top-right corner) 
  • Then click: Reload 

And that's it! That's everything you need to know about what happens when you pay paystubs! 

 

Checking paystubs before paying3:36

"How do I check paystubs before paying payroll on payday?" 

If your team's paystubs frequently include timesheets and expenses, you may want to check each paystub before you click: Pay now 

To see a paystub: 

  1. First, select the pay batch on:
    Menu > Pay batches
     
  2. Then click:
    Pay > Pay now
     
  3. Next the "Pay now" list slides out on the right. If you're going to be checking lots of paystubs, it's easiest to click the three dots: (in the top-right corner), to open it in a new tab. 
  4. Then click: Open in new tab 
  5. Next, hover your mouse over the row of the first paystub you want to check. 
  6. And click the blue "See paystub" button: (at the start of any row) 
  7. And finally, once their paystub slides out on the right, you can now begin checking. 

The first thing to check is this big number (at the top). This is their "Net pay", or, in other words, how much is paid to their bank account. Make sure that it "feels" like the number you're expecting to pay. 

To check a paystub's hours worked: 

  1. First, if the person does timesheets, click the "hours worked" link, and a list of their timesheet times slides out on the right. 
  2. If you need to change one of the times, click it to open the timesheet. 
  3. Now, drag the slider to make your change, and click: Save 
  4. And finally, now that it's reloaded, you can see that the "hours worked" is less. Also, when you hover your mouse over the "Earnings" number, the hours to be paid is less as well. 

To change repeat payables, like a benefit in kind: 

  1. First, click this blue button (at the front of the row), you can open the repeat payable and change its settings. 
  2. Next, change "Vehicle type" to "Van" and click: Save 
  3. And finally, you'll instantly see the change show up on the paystub. 

To temporarily remove a repeat payable: 

  1. First, keep in mind that this removes a repeat payable from a single paystub, but it still shows up on future paystubs. 
  2. If this is what you want, uncheck this box. 
  3. And finally, when you uncheck this box the repeat payable is removed from the current paystub. It still shows up in all future paystubs, as expected. 

To permanently remove a repeat payable: 

  1. First, click this blue button (at the front of the row). 
  2. Then scroll down to the "People getting this" heading and click a person. 
  3. And now that you've opened the person's pay settings, click the "remove" link. 
  4. Then click: Yes ... remove 
  5. Now that it's reloaded, you can see that the repeat payable is now set to empty. 
  6. Even though it's set to empty, the row is still showing because it's been paid on previous paystubs in the tax year. The previous payments mean the "year to date" amount still needs to show. 
  7. And finally, once you get to the next tax year, the newly empty "year to date" amount means the row disappears. 

If you're paying lots of people, and if your team's paystubs frequently include timesheets and expenses, you may want to plan things out in advance. You may want to share your "checking" job with others in your payroll team. Checking paystubs can be done by multiple people, all during the same time. Set up each person in your payroll team to connect from their own login, and check each person's got payroll admin permissions. 

Now, once everything's checked, click: Pay now 

And that's it! That's everything you need to know about checking paystubs! 

Updated: Tue, Jun 13, 2023.
 

Paystub hours worked1:40

"How do I see the hours worked on a paystub?" 

For anyone who's paid hourly, the number of hours worked during the pay period is an important part of the pay calculation. 

To see a paystub's list of "Hours worked": 

  1. First, select the person on:
    Menu > People
     
  2. Then click:
    Pay > Paystub
     
  3. Next, to open their paystub in a new tab, click the three dots: (in the top-right corner) 
  4. Then click: Open in new tab 
  5. Now that the paystub's open in its own window... 
  6. And finally, click:
    More > Hours worked
     

On the paystub's "Hours worked" you can see: 

  • A detailed breakdown of each days hours. So, if a pay period started on March first, and went through to March 31st, you'd see a pay period of 31 rows. 
  • For each row, you can click the link to see the timesheet for that day. 
  • And for days where there's timesheet notes, to see that day's notes, you can hover your mouse over the "Notes" button:  
  • You'll see the total of hours worked (at the bottom). 
  • All the numbers are in decimal format to make them also work when downloaded as an XLS. 

To download a paystub's "Hours worked" as an XLS: 

  1. First, click:
    Show settings > More > Download > .xls
     
  2. And finally, you'll now have an XLS file that you can use for your own calculations. 

And that's it! That's everything you need to know about seeing hours worked on a paystub! 

Updated: Sat, Apr 15, 2023.
 

Paystub Tax Filing status1:12

"How do I check a paystub's Tax Filing status?" 

Sometimes, you may want to be sure that your pay and taxes have been correctly filed with HMRC. 

So you can see how any person can check their own paystub Tax Filing, the following steps are for people with no special permissions. 

To check a paystub's Tax Filing status: 

  1. First, open yourself on:
    Menu > Me
     
  2. Then go to your: Calendar 
  3. Click back through the months and look for the blue circle that matches the payday date of the paystub that you're looking for. 
  4. Once you find the paystub you're looking for, click the blue circle, and then click: Payday 
  5. Once your paystub slides out on the right, click: Tax Filing status 
  6. Then on the panel that slides out on the right, you'll see your "HMRC receipt" that confirms that your pay and taxes have been filed successfully. 
  7. And finally, if you scroll down to the bottom of your paystub, you'll also see your "HMRC receipt" as well. 

And that's it! That's everything you need to know about checking paystub's Tax Filing status! 

Updated: Sun, Apr 16, 2023.
 

Downloading & printing paystubs2:29

"How do I download & print my old paystubs?" 

Sometimes, you can misplace, or need another copy of a paystub. Sometimes it's helpful to see how to download only a single: paystub" 

So you can see how any person can get their own paystub PDFs, the following steps are for people with no special permissions. 

To see all your paid paystubs in a list: 

  1. First, open yourself on:
    Menu > Me
     
  2. Then click:
    Pay > Paystubs history
     
  3. Then when you hover your mouse over each row, it shows how long it's been since the paystub was paid. 
  4. Once you've selected a paystub, click the blue "See event" button: (at the start of the row) 
  5. Then once the panel slides out on the right, click: Download PDF 
  6. After a few seconds, your paystub PDF is downloaded. You can click the downloaded PDF to open it, and you're all ready to print. 
  7. And finally, if you need more than one paystub PDF, continue to click and download, until you've got all the PDFs you need. 

Alternatively, the second way to download paystubs is from your calendar: 

  1. First, go to your: Calendar 
  2. Click back through the months and look for the blue circle that matches the payday date of the paystub that you're looking for. 
  3. Once you find the paystub you're looking for, click the blue circle, and then click: Payday 
  4. Once your paystub slides out on the right, to open it in a new tab, click the three dots: (in the top-right corner) 
  5. Then click: Open in new tab 
  6. If you need to go to the next, or previous paystub, click the triangles, and it jumps you to the next paystub. 
  7. Once you've found the paystub you want, click:
    More > Download PDF
     
  8. And finally, once it downloads, click the downloaded PDF to open it, and you're all ready to print. 

Sometimes, instead, you may be after the numbers from your paystub, perhaps so you can do your own calculations. If so, to download the spreadsheet version of your paystub, click:
More > Download XLS
 

To learn more: 

  • About how to download all the paystub PDFs of a single payday, in one go, if you've got payroll permissions, watch the video on: Multi-paystub PDF 

And that's it! That's everything you need to know about downloading paystubs! 

Updated: Sat, Apr 15, 2023.
 

Deleting a paystub2:11

"How do I delete a paystub?" 

Occasionally, you may have a paid paystub, and then realise there's been a mistake. Some mistakes can be fixed by first, deleting the paystub, and then re-running: "Pay now" 

To delete a paystub: 

  1. First, select the pay batch on:
    Menu > Pay batches
     
  2. Then click:
    Pay > Pay now
     
  3. Once "Pay now" slides out on the right, hover your mouse over the row of the paystub you want to delete. 
  4. Then click the blue "See paystub" button: (at the start of any row) 
  5. Once the paystub slides out on the right, to open it in a new tab, click the three dots: (in the top-right corner) 
  6. And then click: Open in new tab 
  7. Now that the paystub's open in its own tab, click:
    More > Delete
     
  8. And then click: Yes ... delete 
  9. And finally, you'll see that this paystub's been deleted, and is back to being: "Not paid" 

Keep in mind that: 

  • Whenever you pay a paystub, everything that's connected to it's calculations gets locked. This includes locking connected timesheets, expense claims, repeat payables, and time off. This freezes everything, so your records remain reliable. 
  • Making a change to a locked timesheet, or expense claim is the most common reason for deleting a paystub. 
  • Instead of deleting a paystub, you could also make an adjustment to the person's next paystub. 
  • Adjustments to their next paystub can also be made. To do this, click Payables, then click Menu > Payables > New payable, and then select from the list. 
  • Any time you delete a paystub, it's important that you pay that paystub again as soon as possible. Deleting a paystub only deletes it in your copy of the payroll. HMRC's copy remains as is, and becomes out-of-date, until you re-run "Pay now". However, once you re-run "Pay now" for the paystub you deleted, HMRC gets all your new paystub numbers, and everything's all synced up again. 

And that's it! That's everything you need to know about deleting a paystub! 

Updated: Sat, Apr 15, 2023.
 

1st FREE Time & Attendance works with your existing payroll system. After ending a pay period, get sub-totals of hours worked on each paystub.

To see the done time for each person's pay period:

  1. Set up a new pay batch (if you haven't already):

    Go to: Menu > Pay batches > New pay batch

  2. Set up the payday cycle, so it exactly matches your external payroll:

    Go to: Pay batch > Paydays

  3. Add people to that pay batch:

    Go to: Pay batch > Pay > People

  4. To see done time (which now matches the pay period's date started and ended):
    1. For the entire pay batch:

      Go to: Pay batch > Pay > Pay now

    2. For a single person:
      1. Open a person's paystub:

        Go to: Paystub

      2. Click:

        More > Details

Now you're all set!

  • After a pay period, get sub-totals of hours worked on each:

    Go to: Paystub

  • Copy and paste them into your payroll system.

If you do these steps at a later date, we still back calculate all the sub-totals and display them on each paystub.

Updated: Sat, Apr 15, 2023.

© 2020–2023 1st Money UK Holdings Ltd. All rights reserved.
www.1st.money/help/Payroll/Payslips/