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1. How do I check payslips before paying payroll on payday?

Checking paystubs before paying3:53

"How do I check paystubs before paying payroll on payday?"

If your team's paystubs frequently include timesheets and expenses, on payday, you may want to check each paystub before you tap: File & pay

To open a paystub and check its hours worked:

  1. First, select the pay batch on: "Menu", then "Pay batches"
  2. Then tap: "Pay", then "Pay now"
  3. Next, hover your mouse over the row of the first paystub you want to check.
  4. And tap the blue "See paystub" button: (at the start of any row)
  5. Once their paystub slides out on the right, you can now begin checking.
  6. The first thing to check is the big number (at the top).
  7. Which is their "Net pay", or, in other words, how much is paid to their bank account.
  8. Make sure that it "feels" like the number you're expecting to pay.
  9. Then if the person does timesheets, tap Hours worked, and a list of their timesheet times slides out on the right.
  10. If you need to change one of the day's times done, tap it to make changes.
  11. Now, tap the shift on that day that you want to change, drag the slider to make your change, and tap: Save
  12. Once it's reloaded, you'll see that the paystub's "Earnings" number has changed.
  13. And finally, when you hover your mouse over the "Earnings" number, the hours to be paid has also changed.

To open a paystub and check for any repeat payables to be removed, like a benefit-in-kind:

  1. First, select the pay batch on: "Menu", then "Pay batches"
  2. Then tap: "Pay", then "Pay now"
  3. Next, hover your mouse over the row of the paystub you want to open.
  4. And tap the blue "See paystub" button: (at the start of any row)
  5. Next, on the paystub, find the repeat payable that you'd like to remove.
  6. One-time removal:
    To remove a repeat payable from only a single paystub, but have it still show up on all future paystubs, uncheck the repeat payable.
  7. Once you've unchecked the repeat payable, it's removed from the current paystub as a one-time removal.
  8. However, it still shows up in all future paystubs, as expected.
  9. Permanent removal:
    To permanently remove a repeat payable, tap the light blue "Edit" button: (at the front of the repeat payable)
  10. Then scroll down to "People getting it", and tap the person you'd like removed.
  11. Then in the person's pay settings, tap the blue "remove" link, and then tap: Yes ... remove
  12. Now that the repeat payable's reloaded, you can see that it no longer has the person listed.
  13. Then back on the paystub, tap the three dots: (in the top-right corner), and tap: Reload
  14. Now, on the reloaded paystub, the repeat payable's money value is set to nothing.
  15. The reason the row's still showing is because it's been filed on previous paystubs in the tax year.
  16. Because it's been previously filed, the "year to date" amount still needs to be listed.
  17. And finally, once you get to the next tax year, the "year to date" amount gets reset, and the repeat payable row permanently disappears.

For advanced usage:

  • If you're paying lots of people, you may want to plan your payday paystub checking job out in advance.
  • You could share your "checking" job with others on your payroll team.
  • Checking paystubs can be done by multiple people, all during the same time.
  • All it takes is to set up each person in your payroll team with their own login.
  • And then give each of them "Full payroll admin" permissions.

And that's it! That's everything you need to know about checking paystubs!

Updated: Thu, Oct 19, 2023.

© 2020–2024 1st Money UK Holdings Ltd. All rights reserved.
www.1st.money/help/Payroll/Payslips/1._How_do_I_check_payslips_before_paying_payroll_on_payday