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Schedules

 

Types of pay schedules2:02

"What types of schedules are there?" 

There are five different types of pay schedules: 

  1. Weekly. 
  2. Bi-weekly. 
  3. Semi-monthly. 
  4. Monthly. 
  5. And once only. 

Here's some detail on the schedules: 

  1. Weekly schedules allow your employees to have their pay period end on the same day of every week. You're free to choose any day of the week that you'd like their pay period to end on. Weekly is popular as it also means your employees get paid every week. This creates an easy to remember routine of paydays. 
  2. Bi-weekly schedules means each pay period lasts exactly two weeks. Bi-weekly is popular because you also get an easy to remember routine of paydays, but with half the effort of weekly. 
  3. Four-weekly schedules means each pay period lasts exactly four weeks. Four-weekly is popular because you also get an easy to remember routine of paydays, but with half the effort of bi-weekly. 
  4. Semi-monthly schedules means you have two pay periods a month, each ending on two different days of your choice. You can choose any two days you like. A popular choice is the first and 15th of the month. Others like to use the 15th and 30th. All of these options and more are possible with semi-monthly. On unusual months like February, which ends on the 28th, 1st Money will still correctly end your pay period the way you'd expect. 
  5. Monthly schedules create a pay period that ends on the same date of each month. You're free to choose any date in the month that you'd like as your date period ended. Again, irregular month ending dates like February work just fine. 
  6. The final option is once only schedules. These are useful if your organization is switching from one pay period type to another, for example moving from bi-weekly to semi-monthly pay periods. They're easy to setup, but not used very often. To learn more, watch our video on Bridging from one pay schedule to another. 

Updated: Thu, Mar 24, 2022. Keywords: frequency, recur, often, repeat. Headings: `What frequencies of pay periods do you have?`, `How often can paydays be?`, `Can I do weekly paydays?`, `Can I do monthly paydays?`, `Can I do 2 paydays a month?`
 

Changing your pay schedule1:16

"How do I change how often my schedule recurs?" 

 

Please note, once the schedule's got paid paystubs, a "Schedule locked" message shows, and its settings can't be changed anymore. In this case, to change payday settings, you'll probably want to bridge over to another schedule. Watch our video on Bridging from one pay schedule to another 

To change how often your employees get paid: 

  1. First, click your way to:   Menu > Pay batches 
  2. Then click your pay batch. 
  3. Once it's open, click through to: Settings > Pay batch settings 
  4. Then, beside Payday due, click the edit button. 
  5. Currently, the Pay period recurs every two weeks. 
  6. Let's change it to weekly, ending every Friday. 
  7. Finally, click: Save 
  8. If we go back onto the 12 month calendar, the pay periods now recur every week. 

And that's it! That's all you need to do to change your pay schedule! 

Updated: Thu, Mar 24, 2022. Keywords: adjust. Headings: `Where do I change when my employees get paid?`, `How can I change payday dates?`
 

Setting payday dates1:14

"How do I set the delay between the end of a pay period and the date people are paid?" 

To set the date of your paydays: 

  1. First, click your way to:   Menu > Pay batches 
  2. Then click your pay batch. 
  3. Once it's open, click through to: Settings > Pay batch settings 
  4. Then, beside Payday due, click the edit button. 
  5. Currently, the payday is 7 days after the end of each pay period. So the calendar shows a period ending on the 15th, gets paid on the 22nd. 
  6. In this example, we'll go back and change it to 15 days. 
  7. Then, click: Save 
  8. If you go back to the 12 month calendar and click refresh, it now shows that paydays are 15 days after the pay period ends. 

And that's it! That's all you need to do to set the delay between the end of a pay period and the date people are paid! 

Updated: Thu, Mar 24, 2022. Keywords: adjust. Headings: `What's the delay between a period end date and a payday?`, `Where are payday dates set?`
 

Note: For advanced users only

Bridging from one pay schedule to another2:17

"How do I bridge from one type of schedule to another?" 

To bridge from one type of schedule to another: 

  1. First, click your way to:   Menu > Pay batches 
  2. Then click your pay batch. 
  3. Once it's open, click through to: Settings > Pay batch settings 
  4. Then, beside Payday due click the list button. 
  5. Then open your current schedule. In this example, the current schedule is bi-weekly. 
  6. Scroll down to Schedule ends on and set the last date for pay. 
  7. Then click: Save 
  8. If you go to 12 month calendar, it now shows the bi-weekly schedule stops as expected. You can see in April that there's no more pay days in blue. 
  9. Now go back to the Pay batch settings and click the list button. 
  10. Then click: New schedule 
  11. You're now looking at the new schedule. Next, set how often this new schedule recurs. In this example we'll set it to: Monthly 
  12. After that, set the Schedule starts on date. 
  13. Then, click: Save 
  14. If you go to 12 month calendar, it now shows monthly starts as expected, but there's a six day gap between them. 

To bridge this gap: 

  1. Go back to the Pay batch settings and click the list button. 
  2. Then click: New schedule 
  3. Once it's open, set the Pay period recurs to: Once only 
  4. Then, scroll down and click: Schedule starts on 
  5. It automatically suggests the recommended start date. Choose the suggestion and do the same thing for: Schedule ends on 
You've now set the start and end dates to bridge this six day gap. 
  1. Then click: Save 
  2. If you go back to the 12 month calendar, it now shows that every working day is now covered with a schedule. 

And that's it! That's all you need to do to bridge schedules! 

Updated: Thu, Mar 24, 2022. Keywords: adjust. Headings: `How do I avoid a gap between paydays?`, `How do I plug unpaid days when I change schedules?`, `How do I avoid an overlap when changing paydays?`
 

Deleting a schedule1:15

"How do I delete a schedule?" 

A schedule without paid paystubs won't need to be deleted, since you can change the schedule's settings as much as you like. 

Once the schedule's got paid paystubs, a "Schedule locked" message shows, and its settings can't be changed anymore. In this case, to change payday settings, you'll probably want to bridge over to another schedule. Watch our video on Bridging from one pay schedule to another 

Also, you can't delete the schedule that's currently in use for today's date. You also can't delete a schedule if it's the last remaining schedule in the pay batch. In reality, it's rare that you'd ever need to delete a schedule. 

To delete a schedule: 

  1. First, click over to:   Menu > Pay batches 
  2. Then click your pay batch. 
  3. Once it's open, click through to: Settings > Pay batch settings 
  4. Then, beside Payday due click the list button. 
  5. Then click the schedule you want to delete. 
  6. Once it's open, go to: More > Delete 
  7. Then click: Yes ... delete "Schedule" 

And that's it! That's how to delete a schedule! 

Updated: Mon, Mar 28, 2022. Keywords: remove, trash. Headings: `How do I get rid of a schedule?`, `How do I move a schedule to deleted?`

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www.1st.money/help/Payroll/Schedules/