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Schedules

 

The pay period types are:

  • Weekly ... every week.
  • Fortnightly ... every 2 weeks.
  • Semi-monthly ... twice a month.
  • Four-weekly ... every 4 weeks.
  • Monthly ... once a month.
  • Once only ... bridge from one schedule to another.

2:14

 00:00 1.  1st Money's types of schedules. In 1st Money you have five choices for the kind of schedule you'd like to use: weekly, fortnightly, semi-monthly, monthly and once only.
 00:12 2.  To get to schedules, go to a pay batch,
 00:21 3.  then click "Change",
 00:24 4.  and choose a schedule.
 00:28 5.  Weekly schedules allow your employees to have their pay period end on the same day of every week. You're free to choose any day of the week that you'd like their pay period to end on. Weekly is popular as it also means your employees get paid every week. This creates an easy to remember routine of paydays.
 00:50 6.  Fortnightly schedules means each pay period lasts exactly two weeks. Fortnightly is popular because you also get an easy to remember routine of paydays, but with half the effort of weekly.
 01:03 7.  Semi-monthly schedules means you have two pay periods a month, each ending on two different days of your choice. You can choose any two days you like. A popular choice is the 1st and 15th of the month. Others like to use the 15th and 30th. All of these options and more are possible with semi-monthly. On unusual months like February, which ends on the 28th, 1st Money will still correctly end your pay period the way you'd expect.
 01:33 8.  Monthly schedules create a pay period that ends on the same date of each month. You're free to choose any date in the month that you'd like as your date period ended. Again, irregular month ending dates like February work just fine.
 01:49 9.  The final option is once only schedules. These are useful if your organisation is switching from one pay period type to another, for example moving from fortnightly to semi-monthly pay periods. They're easy to setup, but not used very often. Learn more by watching the video "Bridging from one schedule to another".

Updated: Tue, 5 Oct 2021. Keywords: frequency, recur, often, repeat. Headings: `What frequencies of pay periods do you have?`, `How often can paydays be?`, `Can I do weekly paydays?`, `Can I do monthly paydays?`, `Can I do 2 paydays a month?`
 

To change your pay schedule:

  1. Go to: Pay batch > Settings
  2. Look for "Paydays" and click edit:

Set:

  1. How often pay periods recur.
  2. What day of the week the pay period ends.

0:51

 00:00 1.  Changing how often your schedule recurs.
 00:04 2.  To change how often your employees get paid, first go to your pay batch.
 00:12 3.  Click "Change", and choose a schedule.
 00:17 4.  In this example the pay periods recur every two weeks.
 00:25 5.  Let's change it to weekly,
 00:32 6.  ending every Friday.
 00:37 7.  And save.
 00:39 8.  Back on the calendar,
 00:41 9.  click reload. The pay periods now recur every week.
 00:45 10.  With 1st Money, setting pay periods is easy.

Updated: Tue, 5 Oct 2021. Keywords: adjust. Headings: `Where do I change when my employees get paid?`, `How can I change payday dates?`
 

Once you've set when pay periods end, set when employees get paid. This is measured by the number of days after pay periods end.

0:57

 00:00 1.  Setting payday dates. In this example we'll go from a 7 day pay delay to a 15 day pay delay.
 00:07 2.  To set the date of your paydays, first open your pay batch,
 00:15 3.  and click "Change",
 00:18 4.  then open your schedule.
 00:22 5.  Currently, the payday is 7 days after the end of each pay period.
 00:27 6.  The calendar shows a period ending on the 15th gets paid on the 22nd.
 00:36 7.  Now set it to 15 days, and save.
 00:45 8.  Go back to the "Calendar"
 00:47 9.  and click reload.
 00:49 10.  Now paydays are 15 days after the pay period ends.

Updated: Tue, 5 Oct 2021. Keywords: adjust. Headings: `What's the delay between a period end date and a payday?`, `Where are payday dates set?`
 

Note: For advanced users only

Moving from one pay period type to another? This video explains bridging two pay period types, without leaving a gap.

1:40

 00:00 1.  How to bridge from one type of schedule to another. This example is for advanced users. In this example, you'll learn how to change from a fortnightly schedule, to a semi-monthly schedule.
 00:14 2.  To bridge from one type of schedule to another, first open your pay batch.
 00:22 3.  Click "Change". Open your current fortnightly schedule.
 00:28 4.  Scroll to "Ends on". Set the last date for fortnightly pay, then save.
 00:37 5.  The "Calendar" shows fortnightly stops as expected.
 00:43 6.  Now make a "New schedule",
 00:47 7.  of type "Semi-monthly".
 00:53 8.  Set the "Starts on" date, and save.
 01:00 9.  The "Calendar" shows semi-monthly starts as expected, but there's a 9 day gap between them.
 01:09 10.  To bridge this gap,
 01:11 11.  make a "New schedule",
 01:17 12.  of type "Once only".
 01:21 13.  1st Money suggests the recommended date started and ended. Just set them and save.
 01:30 14.  Now the "Calendar" shows every day is covered. 1st Money makes bridging schedules easy.

Updated: Tue, 5 Oct 2021. Keywords: adjust. Headings: `How do I avoid a gap between paydays?`, `How do I plug unpaid days when I change schedules?`, `How do I avoid an overlap when changing paydays?`

© 2020–2021 1st Money Platform (HU) Ventures. All rights reserved.
www.1st.money/help/Payroll/Schedules/