© 2020–2022 1st Money Platform (HU) Ventures. All rights reserved.
 

Cookies help us run our services and make them more tasty. We've posted the full recipe on our Privacy Notice.

Whoa! Wait a minute ... how do I change my cookie settings?

Click "Got it" if you're OK with cookies...

Got it
 

EPS Employer Payment Summary

 

EPS: Opening the EPS monthly1:24

"How do I open the EPS monthly?" 

 

The EPS monthly lets HMRC know about any non-payroll monthly changes happening in your business. 

  • If your business doesn't have any of these changes, the EPS doesn't need to be submitted for that tax month. The tax month is always the 6th of the month to the 5th of the next month. 
  • If your business does have these changes during the tax month, the EPS's due by the 19th of the next month. 
  • If 1st Money detects your business has changes to report, we'll automatically send the payday admin a reminder email by the 17th. 

To open the EPS monthly: 

  1. First click your way to:   Menu > Pay batches and choose your Pay batch. 
  2. Make sure you're on the To-do tab. 
  3. Then scroll down, and click: EPS monthly 
Once it's open, you'll see the EPS contains these seven headings. Each section can be opened and closed by clicking on its heading. 

Only sections that show this tick will be submitted to HMRC. 

If there's any section you don't want to submit to HMRC, simply close it back to the square , and it won't be submitted. 

And that's it! That's how you open the EPS monthly! 

Updated: Thu, Jun 30, 2022. Keywords: . Headings: `Where do I find the EPS?`, `How do I get to the EPS?`, `What's the EPS?`
 

EPS: No payroll payments1:02

"How do I tell HMRC when I've got no payroll payments?" 

Letting HMRC know that you've got no payroll to pay helps you avoid penalties or owing extra taxes. To open the EPS, watch our video on EPS: Opening the EPS monthly. 

If you don't expect to have any payroll payments over the next few upcoming months: 

  1. Tick: "No payroll payments ... upcoming" 
  2. Then, choose the month that matches the last date you don't expect to pay payroll until. 

If you didn't have any payroll payments for this month, or in other words, the tax month just ended: 

  1. 1st Money detects that you didn't pay any payroll payments, and automatically ticks "No payroll payments ... this month" for you. 
  2. If, in fact, you did pay payroll payments, either elsewhere or not in 1st Money, just untick the section , and just this section won't be submitted to HMRC. 

And that's it! That's all you need to know about reporting no payroll payments. 

Updated: Thu, Jun 30, 2022. Keywords: . Headings: `How do I say that there's no payroll payments?`, `How do I report a "Period of Inactivity" on an EPS?`, `How do I submit no payments to employees for one or more future whole tax months?`, `How do I report a "No Payment For Period" on an EPS?`, `How do I submit no payments to employees for current or past tax months?`
 

EPS: Employment Allowance1:30

"How do I tell HMRC when I've got Employment Allowance changes?" 

To open the EPS, watch our video on EPS: Opening the EPS monthly. 

If you've got changes you want to make to your Employment Allowance: 

  1. Tick: "Employment Allowance" 
  2. Then click the "edit Employment Allowance" link. 
  3. Make any changes you want to, then click: Save 
  4. Now, back on the EPS monthly, you'll see that the "Employment Allowance" heading now has changes to submit to HMRC. 

Letting HMRC know about changes in your eligibility for Employment Allowance helps you pay the correct amount of National Insurance. 

If you're eligible for Employment Allowance, 1st Money automatically ticks "Employment Allowance" on the first EPS of the tax year or whenever there's a change. 

Once you've claimed Employment Allowance, HMRC remembers your claim for the rest of the tax year. 

You might not be able to claim Employment Allowance if your "de minimis state aid" over the last 3 years is above a certain threshold. Your exact threshold depends on your company's business sector. You can read more on HMRC's website about Employment Allowance. 

If your Employment Allowance claim is rejected, we'll forward you the rejection message from HMRC letting you know why. 

And that's it! That's all you need to know about reporting changes to your Employment Allowance. 

Updated: Thu, Jun 30, 2022. Headings: `How do I make changes to my Employment Allowance?`, `How do I indicate my employer's eligibility for Employment Allowance on an EPS?`
 

EPS: Apprenticeship Levy1:26

"How do I report Apprenticeship Levy to HMRC?" 

To open the EPS, watch our video on EPS: Opening the EPS monthly. 

If it's your first time reaching the £3 million threshold: 

  1. Click: edit Apprenticeship Levy 
  2. Set "Apprenticeship Levy" to: "Yes ... paying Apprenticeship Levy". You only need to turn this on if your "annual pay bill" is more than £3 million per year for all your connected companies. 
  3. Now, back on the EPS monthly, you'll see that "Apprenticeship Levy" is now ticked automatically. 
  4. From now on 1st Money automatically calculates your "Levy due YTD". 
  5. You'll have to submit Apprenticeship Levy every month, even if the "Levy due YTD" is £0.00. 

When we calculate your "Levy due YTD", we'll automatically remove 1/12th of what you've currently set the "Apprenticeship Levy allowance" to. The maximum Apprenticeship Levy allowance is £15,000 yearly, split between all your connected companies. Click here if you want to reduce this allowance for this pay batch. Set it to £0 if you're using the entire £15,000 in one of your other connected companies. 

And that's it! That's all you need to know about reporting your Apprenticeship Levy. 

Updated: Thu, Jun 30, 2022. Headings: `Do I submit Apprenticeship Levy if there are no apprentices?`, `How do I declare my liability for the Apprenticeship Levy?`
 

EPS: Bank account changes0:53

"How do I send HMRC my bank account for tax refunds?" 

To open the EPS, watch our video on EPS: Opening the EPS monthly. 

Anytime 1st Money detects changes to the details of your "Bank to make payments from", including when you set them for the first time, we'll prompt you to send them to HMRC. This is so HMRC knows where to pay you back for any of your tax refunds. 

Here's an example of how your EPS looks if we've detected banking changes and are about to send them to HMRC. 

If any of these bank details aren't correct, click any of the buttons that look like this to make your changes, before sending. 

Once you've submitted this EPS, HMRC will now have your updated bank details to send you any tax refunds. 

And that's it! That's all you need to know about sending your bank details to HMRC. 

Updated: Thu, Jun 30, 2022. Keywords: . Headings: `How do I give HMRC my bank details?`, `How do I inform HMRC of my bank account?`
 

EPS: Closing business0:53

"How do I let HMRC know I'm closing my business?" 

To open the EPS, watch our video on EPS: Opening the EPS monthly. 

If you're closing your business, here's how you can let HMRC know: 

  1. First, tick: "Closing business" 
  2. Then, click: Close business 
  3. Enter the date your business closes, and click: Save 
  4. Now, back on the EPS monthly, you'll see that "Closing business" is ticked automatically, with the closing date you entered. 
  5. This lets HMRC know that this'll be your final EPS submission since you're closing your business and won't be paying any more payroll. 

And that's it! That's all you need to know about closing your business. 

Updated: Thu, Jun 30, 2022. Keywords: liquidate, bankrupt. Headings: `How do I terminate my business?`
 

Submitting the EPS monthly0:55

"How do I submit the EPS monthly?" 

Once you've reviewed all the sections of the EPS, you'll be ready to submit it. To submit the EPS, click the Submit EPS to HMRC button, at the bottom of the page. It usually takes HMRC around 15-20 seconds to finish processing the EPS and send back your submission confirmation. 

Once it's finished, you'll see something like this confirmation receipt. 

Now, back on your To-do list, you'll see these checkmarks. This shows that the EPS was submitted successfully. 

If, later, you need to make changes to an EPS that's been submitted, watch our video on Changing an EPS. 

And that's it! That's all you need to know about submitting the EPS monthly! 

Updated: Thu, Jun 30, 2022. Keywords: . Headings: `How do I report an EPS to HMRC?`
 

Changing an EPS2:14

"How do I change an EPS after it's already submitted to HMRC?" 

To change or update an EPS that's already submitted: 

  1. First, click your way to:   Menu > Pay batches and choose your pay batch. 
  2. Once it's open, make sure you're on the To-do tab. 
  3. Then, click on the EPS you'd like to change. 
  4. In the panel that opens, scroll down and click: Change this EPS 
  5. This'll take you to the page where you enter your changes to the EPS that's open. 
  6. Keep in mind that you don't have to re-enter everything. Say, for example, you originally sent both banking and other changes. Then say, you later wanted to further update just the banking. In this case, just resubmit the banking section only. The other changes are still kept by HMRC, and not overwritten. 
  7. When you're ready, click: Submit EPS to HMRC 

Like before, it usually takes HMRC around 15-20 seconds to finish processing the EPS and send back your submission confirmation. 

Once it's finished, you'll see something like this confirmation receipt. 

There's a few things to know about changing an EPS after it's been submitted: 

  • You can't change an EPS after the 19th of the month. In other words, an EPS for the tax month ending on the 5th, has a 14-day change window. 
  • You're free to resubmit as many EPS changes as you like during these 14 days. Once it's the 19th of the month, however, the EPS will be locked by HMRC. 
  • The exception is the "March EPS", which is the last EPS of the tax year. It doesn't get locked for 12 months, so you can make changes during this time. 
  • Also keep in mind, some changes, like changing bank account details, can just be submitted in next month's EPS. 
  • Be advised however, "Recoverable amounts" and "Apprenticeship Levy" need to be accurate for the current month. 
And that's it! That's all you need to know about changing an EPS! 

Updated: Mon, Jul 11, 2022. Keywords: . Headings: `How long can you edit an EPS before it's locked?`, `How do I amend a past EPS?`

© 2020–2022 1st Money Platform (HU) Ventures. All rights reserved.
www.1st.money/help/Payroll/EPS_Employer_Payment_Summary/