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P45. How does a person's P45 get sent when the person leaves?

Sending a P453:43

"P45. How does a person's P45 get sent when the person leaves?"

The P45 is the form a leaving person uses to hand their tax info to their next employer. A person's P45 is automatically emailed out to each leaving person when their final paystub's filed.

To pay a person's final paystub and send them their P45:

  1. First, select the person who's leaving on: "Menu", then "People"
  2. Now, go to: "HR"
  3. And tap "Dismiss" or "Resign", whichever best matches why the person's leaving.
  4. Then select the "dismiss" or "resign" reason which best matches why the person's leaving.
  5. Carefully go through all the steps until you reach the end, where their end employment doc is sent.
  6. Next, go to the Person tab (at the top), and to reload the page, tap the "Reload tab" button: (at the top)
  7. Then tap: Final paystub
  8. Once it slides out on the right, to pay the person's final pay, scroll down and tap: Go to "Pay now" report
  9. On the same row as the leaving person's name, you'll see a red circle showing that it's their final paystub.
  10. Then once everything's checked, tap File now, and then: Yes ... file it
  11. It usually takes 15 to 20 seconds for HMRC to finish processing the paystubs and send back confirmation that it's been received.
  12. Also, because it's their final paystub, the person's P45 is also being emailed.
  13. The emailing happens automatically, in the background. The P45s are emailed to each persons' personal email as a PDF attachment.
  14. Once it's been filed successfully, and the P45s are emailed, you'll see a green check beside the paystubs that you've filed.
  15. On most paydays, each person normally only gets one email which contains their paystub PDF.
  16. On a final payday, however, each person also gets their P45, as a PDF, which is sent in a second email.
  17. Scroll to the bottom of the email to see the P45 attached as a PDF, and tap it to open it.
  18. The P45 includes the person's: "Total pay in the employment"
  19. And includes the person's: "Total tax in the employment"
  20. And finally, it records the person's: "Tax code at leaving date"

Keep in mind that:

  • If a person hasn't entered a personal email, their P45 is sent to their work email instead.
  • Also, when a person starts their next job, the person needs their P45 to tell their new employer their tax code and other employment details.
  • Once a person's P45 is sent, it can't be changed or updated. HMRC requires that there's only one P45 per employment.

To learn more:

  • About how to prove a person's P45 was sent, or how to re-download a copy of it, watch the video on: Finding a sent P45

And that's it! That's everything you need to know about how a person's P45's are automatically sent!

Updated: Sat, Feb 24, 2024.

© 2020–2024 1st Money UK Holdings Ltd. All rights reserved.
www.1st.money/help/Payroll/Tax_forms/P45._How_does_a_person's_P45_get_sent_when_the_person_leaves