Cat. M. Other items

"How do I record company provided items for employee private use?"

When your company provides other items for an employee, it's considered a "Benefit-in-kind". Examples of other items include subscriptions, professional fees, and more. However, some other item benefits are exempt.

To learn more:

• About which other item benefits are exempt, go to GOV.UK.
• If the other item benefit you're providing IS EXEMPT, go ahead and provide the benefit tax-free. In other words, there's nothing to set for the employee's pay.
• However, if it's NOT EXEMPT you'll need to add it as a repeating: "Benefit-in-kind"

To add other item benefits to an employee's pay, as a repeating "Benefit-in-kind":

1. First, select the person who's getting the other item benefits on: "Menu", then "People"
2. To make a new repeat payable, go to: "Pay", then "Pay settings"
3. And scroll down to the "Repeat payables ... personal" heading.
4. Then tap: New repeat payable
5. Next, tap: Benefit-in-kind
6. Then decide from the benefit-in-kind suggestions, or tap "type directly" (at the top) to type in your own short description.
7. Then type in how much the yearly cost, and tap: Next
8. Next, select the yearly time frame: "Amount type"
9. By default, "Arranged by" is already set to: "Company"
10. Then tap: Save
11. Then on the repeat payable, tap the "see on payslip" link.
12. You'll now see an amount showing under: "Benefits-in-kind ... company arranged"
13. And if you hover your mouse over the amount, you'll see a breakdown of the calculation.
14. Then if you tap the "Next payslip" circle, you'll see the same amount repeated on every payday. Including: "Benefit-in-kind"
15. If you later decide you want to remove, or stop the repeating "Benefit-in-kind", tap its "Edit" button:
16. And finally, you can change any part of it, including changing the "Ends on" date to finish earlier, if required.

Keep in mind that:

• In some cases, the employee has themselves paid for the other items benefit cost, and is asking the company for a once-only reimbursement.
• To add a "One-off taxable benefit" reimbursement, watch the video on: One-off benefit-in-kind

To also learn more:

• About other item benefits, go to GOV.UK.
• And to learn more about deleting or un-deleting a repeat payable, watch the video on: Deleting a repeat payable

And that's it! That's all you need to do to add an employee's other item benefits!