Benefits-in-kind

"How do I give a benefit-in-kind to a person as a one-off?"

When your company pays for a benefit that a person uses outside of work, it's considered a "Benefit-in-kind". In some cases, you may want to set it up as only a one-off "Benefit-in-kind", so it's added to the person's payslip only once.

To give a person a one-off "Benefit-in-kind":

1. First, tap: "Menu", then "Add / deduct from pay"
2. Select: Benefit-in-kind
3. Then select: One-off
4. Select the person who's getting the one-off: "Benefit-in-kind"
5. You can attach an image, like a receipt, or tap: Skip image
6. Then decide from the benefit-in-kind suggestions, or tap "type directly" (at the top) to type in your own short description of the one-off benefit-in-kind, and tap: Next
7. Then type in how much the "Benefit-in-kind" is worth, and tap: Next
8. And when it's a payroll admin who's entering it, the expense is automatically approved.
9. And finally, when you hover your mouse over the "Benefit-in-kind" amount, you'll see the details.

Also remember that:

• A "Benefit-in-kind" increases the person's tax, and doesn't increase the person's in-the-hand pay.
• However, the person still gains by receiving the non-cash benefit.

To learn more:

• About how to add a "Benefit-in-kind" that's added to the person's payslip every payday, watch the video on: Repeating benefit-in-kind

And that's it! That's all you need to do to give a person a one-off benefit-in-kind!

"How do I give a benefit-in-kind to a person as repeating?"

When your company pays for a benefit that a person uses outside of work, it's considered a "Benefit-in-kind". In some cases, you may want to set it up as a repeating "Benefit-in-kind", so it's added to the person's payslip every payday.

To add or remove a person's repeating "Benefit-in-kind":

1. First, select the person who's getting the repeating "Benefit-in-kind" on: "Menu", then "People"
2. To make a new repeat payable, go to: "Pay", then "Pay settings"
3. And scroll down to the "Repeat payables ... personal" heading.
4. Then tap: New repeat payable
5. Next, tap: Benefit-in-kind
6. Then type in how much the "Benefit-in-kind" is worth, and tap: Next
7. Then decide from the benefit-in-kind suggestions, or tap "type directly" (at the top) to type in your own short description of the repeating "Benefit-in-kind"
8. Next, select the time frame for the: "Amount type"
9. By default, "Arranged by" is already set to: "Company"
10. If there's a co-pay, or an amount that the person's agreed can be deducted from their pay, enter that also in: "Employee deducted co-pay"
11. Then tap: Save
12. Then on the repeat payable, tap the "see on payslip" link.
13. You'll now see an amount showing under: "Benefits-in-kind ... company arranged"
14. And if you hover your mouse over the amount, you'll see a breakdown of the calculation.
15. Then if you tap the "Next payslip" circle, you'll see the same amounts repeated on every payday. Including: "Benefit-in-kind"
16. If you later decide you want to remove, or stop the repeating "Benefit-in-kind", tap its "Edit" button:
17. Then scroll down and tap the "Advanced" heading, and set the "Ends on" date.
18. And finally, once you tap Save, if the date you set ends the repeating "Benefit-in-kind" before the "pay period" starts, you'll see it disappear. But it's still there on previous months.

Also remember that:

• A "Benefit-in-kind" increases the person's tax, and doesn't increase the person's in-the-hand pay.
• However, the person still gains by receiving the non-cash benefit.

To learn more:

• About how to do a one-off "Benefit-in-kind", watch the video on: One-off benefit-in-kind
• And to learn more about deleting or un-deleting a repeat payable, watch the video on: Deleting a repeat payable

And that's it! That's all you need to do to set up a repeating "Benefit-in-kind" for a person!

"How do I add a benefit-in-kind as company arranged?"

A company arranged benefit-in-kind is a way for the company to provide something beneficial to an employee beyond only money.

To add a company arranged benefit-in-kind:

1. First, select the person who's getting the company arranged benefit-in-kind, on: "Menu", then "People"
2. Next, go to: "Pay", then "Pay settings"
3. And scroll down to the "Repeat payables ... personal" heading.
4. Then tap: New repeat payable
5. Next, tap: Benefit-in-kind
6. Then type in how much the "Benefit-in-kind" is worth, and tap: Next
7. Then decide from the benefit-in-kind suggestions, or tap "type directly" (at the top) to type in your own short description.
8. Next, select the time frame for the: "Amount type"
9. By default, "Arranged by" is already set to: "Company"
10. Then scroll down and tap the "Advanced" heading.
11. If there's a co-pay, or an amount that the person's agreed can be deducted from their pay, enter that also in: "Employee deducted co-pay"
12. Then tap: Save
13. Now, to see how it shows up on the person's payslip, below the repeat payable, tap the "see on payslip" link.
14. You'll now see an amount showing under: "Benefits-in-kind ... company arranged"
15. There may have been a co-pay, or an amount that the person's agreed can be deducted from their pay. If so, you'll also see that amount showing as: "Employee deducted co-pay"
16. And finally, if you hover your mouse over the amounts, you'll see a breakdown of their calculations.

Keep in mind that:

• As a "Benefits-in-kind ... company arranged", the benefit is taxed by both "Income Tax" and: "National Insurance (Class 1A)"
• Which results in the person paying slightly higher taxes, compared to a: "Benefits-in-kind ... employee arranged"
• Also, because it's a benefit-in-kind, there's no change to the person's in-the-hand pay (besides the tax adjustment).

To learn more:

• About a "Benefits-in-kind ... employee arranged", watch the video on: Employee arranged benefit
• And to learn more about deleting or un-deleting a repeat payable, watch the video on: Deleting a repeat payable

And that's it! That's everything you need to know about adding a company arranged benefit-in-kind!

"How do I make an employee arranged benefit-in-kind?"

An employee arranged benefit-in-kind, that's paid by the company, is taxed with National Insurance (Class 1) only.

To make an employee arranged benefit-in-kind:

1. First, select the person who's getting the employee arranged benefit-in-kind, on: "Menu", then "People"
2. Next, go to: "Pay", then "Pay settings"
3. And scroll down to the "Repeat payables ... personal" heading.
4. Then tap: New repeat payable
5. Next, tap: Benefit-in-kind
6. Then decide from the benefit-in-kind suggestions, or tap "type directly" (at the top) to type in your own short description.
7. Then type in how much the "Benefit-in-kind" is worth, and tap: Next
8. Next, select the time frame for the: "Amount type"
9. Next, change "Arranged by" to: "Employee"
10. Then scroll down and tap the "Advanced" heading.
11. If there's a co-pay, or an amount that the person's agreed can be deducted from their pay, enter that also in: "Employee deducted co-pay"
12. Then tap: Save
13. Now, to see how it shows up on the person's payslip, below the repeat payable, tap the "see on payslip" link.
14. You'll now see an amount showing under: "Benefits-in-kind ... employee arranged"
15. There may have been a co-pay, or an amount that the person's agreed can be deducted from their pay. If so, you'll also see that amount showing as: "Employee deducted co-pay"
16. And finally, if you hover your mouse over the amounts, you'll see a breakdown of their calculations.

Keep in mind that:

• As a "Benefits-in-kind ... employee arranged", the benefit is taxed by "National Insurance (Class 1)" only.
• Which results in the person paying slightly lower taxes, compared to a: "Benefits-in-kind ... company arranged"
• Also, because it's a benefit-in-kind, there's no change to the person's in-the-hand pay (besides the tax adjustment).

To learn more:

• About a "Benefits-in-kind ... company arranged", watch the video on: Company arranged benefit
• And to learn more about deleting or un-deleting a repeat payable, watch the video on: Deleting a repeat payable

And that's it! That's everything you need to know about adding an employee arranged benefit-in-kind!

"How do I deduct the benefit-in-kind co-pay?"

As part of receiving a benefit-in-kind, in some cases a person agrees to having a co-pay or an amount deducted from their pay.

To add a co-pay deduction to a benefit-in-kind:

1. First, select the person who's agreed to a co-pay deduction for a benefit-in-kind, on: "Menu", then "People"
2. Next, go to: "Pay", then "Pay settings"
3. And scroll down to the "Repeat payables" heading.
4. And tap the "Benefit-in-kind" that you'd like to add a co-pay deduction to.
5. Once it slides out on the right, tap the "Advanced" heading.
6. And enter the co-pay, or amount that the person's agreed can be deducted from their pay in: "Employee deducted co-pay"
7. Then tap: Save
8. And you'll now see, in your listing, that the co-pay deduction has been saved.
9. To see the co-pay deduction on the person's payslip, under the benefit-in-kind, tap the "see on payslip" link.
10. You'll now see the "Employee deducted co-pay" showing under: "Deductions"
11. And if you hover your mouse over the amount, you'll see a breakdown of the calculation.
12. And finally, if you scroll back up to "Benefits-in-kind ... company arranged", you'll also see that the benefit-in-kind has been correctly reduced by the co-pay amount.

Keep in mind that:

• A co-pay deduction can be added to any type of benefit-in-kind.
• Including person or payroll group, and one-off or repeating.

And that's it! That's all you need to do to deduct a co-pay or amount a person's agreed to pay towards a benefit-in-kind!