Email signature
1. How do I use email signatures?
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"How do I use email signatures?"
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To add your org's email signature to your emails:
- First, open yourself on:
Menu > Me - Then click:
More > Email signature - And finally, click Copy email signature to copy your signature.
To optionally preview how it looks in your email inbox:
- First, click: Send test email
- This sends you your signature in a test email.
- And finally, to see the HTML used for this signature, you could click: Show HTML (at the bottom)
- Next, in your browser, log in to Gmail and click the settings cog: (at the top)
- Then click: "See all settings"
- Once in settings, scroll down to "Signature" and click: "Create new"
- Now give your new signature a name, and click: "Create"
- Now you'll see the signature box. Paste your signature into this box.
- Then select your signature name under: "Signature defaults"
- Next, scroll down and click: "Save Changes" (at the bottom)
- And finally, when you compose a new email, your email signature now shows (at the bottom of the email).

Keep in mind that:
- To prevent your email signature from getting too large, only the first 8 contact details are ever shown.
And that's it! That's all you need to do when setting your email signature!
2. How do I customise the format of my org's email signature?
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"How do I customize the format of my org's email signature?"
Email signatures give the people in your org a way to have a consistent email signature, with their up-to-date contact info. It gives your org consistency.
To open your org's default email signature:
- First, open your org on:
Menu > Orgs - Then click:
Settings > Default email signature - Go ahead and make any changes you'd like to your org's default email signature.
- And finally, any changes you make now shows up on everybody's personal email signature.
To customize your org's default email signature:
- First, click See your sig, to see how it currently looks.
- Next, make your changes.
- Now, to preview this change, click See your sig again.
- And finally, you can see your changes, exactly how you typed them.
To see how it looks in your email inbox:
- First, click: Send test email
- And finally, go check your email.

For advanced usage:
- Click the "Inserts" button , to select additional inserts that are available.
And that's it! That's everything you need to know about customizing your org's default email signature!