C. Vouchers and credit cards

"If vouchers are given to an employee, how's it recorded?"

When the company gives employees a voucher, it needs to be recorded as a: "Benefit-in-kind"

To record a voucher given to an employee by a company:

1. First, click: MenuExpense claim
2. Select the person who's been given the voucher.
3. Next, click: Benefit-in-kind
4. If you've got an image, like a receipt, that you'd like to include, you can upload, or take a photo of it.
5. Then click: Next
6. Type in the value of the voucher.
7. Set "Arranged by" to: "Employee"
8. Optionally, if there's a co-pay, or an amount that the person's agreed can be taken off their pay, enter that also in: Employee deducted co-pay
9. Then click: Next
10. Optionally, type in a short description about the voucher, and click: Next
11. And because it's a payroll admin who's entering it, the expense is automatically approved.
12. Now, to see how it shows up on the person's paystub, scroll down and click: See on paystub
13. And when you hover your mouse over the "Benefit-in-kind" amount, you'll see the details.
14. There may have been a co-pay, or an amount that the person's agreed can be taken off their pay. If so, you'll also see that amount showing as "Employee deducted co-pay" with its own notes when you hover.
15. And finally, you'll know that the voucher's value is being correctly recorded and taxed.

Keep in mind that:

• The co-pay amount is automatically set to be deducted from the person's pay.
• The company doesn't have to separately collect the co-pay amount from the person.
• Also, there's no difference in the treatment of vouchers that're exchangeable for goods and services, compared to vouchers that're exchangeable for cash only.

To learn more:

• About non-cash vouchers, go to GOV.UK.

And that's it! That's everything you need to know about how to record a voucher given to an employee by a company!

"How do I record employee personal items bought on a company card?"

When an employee buys personal items on a company credit card, it's normally recorded as a: "Benefit-in-kind"

To record a benefit-in-kind when an employee buys personal items on a company credit card:

1. First, click: MenuExpense claim
2. Select the person who used a company credit card to buy personal items.
3. Then click: Benefit-in-kind
4. You can attach an image, like a receipt, or click: Skip image
5. Type in how much was spent by the employee.
6. Set "Arranged by" to "Employee", and click: Next
7. Next, type in a short description of what was purchased, and click: Next
8. And because it's a payroll admin who's entering it, the expense is automatically approved.
9. Now, to see how it shows up on the person's paystub, scroll down and click: See on paystub
10. And when you hover your mouse over the "Benefit-in-kind" amount, you'll see the details.
11. And finally, you'll know that the purchased items' value is being correctly recorded and taxed.

Keep in mind that:

• Recording an employee's personal items purchases applies equally to those done with a company debit card, or other company charge card.
• Also, it applies equally whether the company approved of the purchase or not.
• However, in most cases, the employee's company credit card purchase was for approved business purposes, like business travel, and not for personal items.
• For any business related purchase, using a company credit card, nothing needs to be recorded in their payroll.

To learn more:

• About which purchases are exempt, go to GOV.UK.

And that's it! That's everything you need to know about what to do when an employee buys personal items on a company credit card!