K. Services supplied

"How do I record company services provided for employee personal use?"

When your company provides other services for an employee, it's considered a "Benefit-in-kind". Examples of other services include paying for car parking, club and gym memberships, entertainment, cell phone phones, holidays, and more.

To add other services benefits to an employee's pay, as a repeating "Benefit-in-kind":

1. First, select the person who's getting the other services benefits on: MenuPeople
2. To make a new repeat payable, go to: PayPay settings
3. And scroll down to the "Repeat payables ... personal" heading.
4. Then click: New repeat payable
5. Next, select: Benefit-in-kind
6. Next, type in a Description of the benefit-in-kind.
7. Select the monthly time frame: Amount type
8. And then type in the monthly cost: Amount
9. By default, "Arranged by" is already set to: "Company"
10. Then scroll down and click the "Advanced" heading.
11. Optionally, if there's a co-pay, or a monthly amount that the person's agreed can be taken off their pay, enter that also in: Employee deducted co-pay
12. Then click: Save
13. Then on the repeat payable list, hover your mouse over the repeat payable, and click the "See on paystub" button:
14. You'll now see an amount showing under: "Benefits in kind ... company arranged"
15. And if you hover your mouse over the amount, you'll see a breakdown of the calculation.
16. There may have been a co-pay, or an amount that the person's agreed can be taken off their pay. If so, you'll also see that amount showing as "Employee deducted co-pay" with its own notes when you hover.
17. Then if you click the "Next paystub" circle, you'll see the same amounts repeated on every payday. Including "Benefit-in-kind" and: "Employee deducted co-pay"
18. If you later decide you want to remove, or stop the repeating "Benefit-in-kind", click its "Edit" button:
19. And finally, you can change any part of it, including changing the "Ends on" date to finish earlier, if required.

Keep in mind that:

• The co-pay amount is automatically set to be deducted from the person's pay.
• The company doesn't have to separately collect the co-pay amount from the person.
• Also, in some cases, the employee has themselves paid for the other services benefit cost, and is asking the company for a once-only reimbursement.
• To add a "Once only taxable benefit" reimbursement, click: MenuExpense claim, select the person, and click: Once only taxable benefit

To learn more:

• HMRC provides specific guidance for each service, including:
• Car parking charges;
• Club membership;
• Entertainment;
• Cell phone phones;
• Holidays;
• And also Sporting or recreational facilities.

And that's it! That's all you need to do to add an employee's other services benefits!