M. Other items

"How do I record company provided items for employee personal use?"

When your company provides other items for an employee, it's considered a "Benefit-in-kind". Examples of other items include subscriptions, professional fees, and more. However, some other item benefits are exempt.

To learn more:

• About which other item benefits are exempt, go to GOV.UK.
• If the other item benefit you're providing IS EXEMPT, go ahead and provide the benefit tax-free. In other words, there's nothing to set for the employee's pay.
• However, if it's NOT EXEMPT you'll need to add it as a repeating: "Benefit-in-kind"

To add other item benefits to an employee's pay, as a repeating "Benefit-in-kind":

1. First, select the person who's getting the other item benefits on: MenuPeople
2. To make a new repeat payable, go to: PayPay settings
3. And scroll down to the "Repeat payables ... personal" heading.
4. Then click: New repeat payable
5. Next, select: Benefit-in-kind
6. Next, type in a Description of the benefit-in-kind.
7. Select the yearly time frame: Amount type
8. And then type in the yearly cost: Amount
9. By default, "Arranged by" is already set to: "Company"
10. Then click: Save
11. Then on the repeat payable list, hover your mouse over the repeat payable, and click the "See on paystub" button:
12. You'll now see an amount showing under: "Benefits in kind ... company arranged"
13. And if you hover your mouse over the amount, you'll see a breakdown of the calculation.
14. Then if you click the "Next paystub" circle, you'll see the same amount repeated on every payday. Including: "Benefit-in-kind"
15. If you later decide you want to remove, or stop the repeating "Benefit-in-kind", click its "Edit" button:
16. And finally, you can change any part of it, including changing the "Ends on" date to finish earlier, if required.

Keep in mind that:

• In some cases, the employee has themselves paid for the other items benefit cost, and is asking the company for a once-only reimbursement.
• To add a "Once only taxable benefit" reimbursement, click: MenuExpense claim, select the person, and click: Once only taxable benefit

To also learn more:

• About other item benefits, go to GOV.UK.

And that's it! That's all you need to do to add an employee's other item benefits!