4. How do I clock-in and clock-out on TimeSpot?

TimeSpot clock-in & clock-out 3:35

"How do I clock-in and clock-out on TimeSpot?"

With only one tap, you can clock-in and clock-out your timesheet times on a TimeSpot device.

To clock-in or clock-out timesheet times on a TimeSpot device:

First, tap the circle that matches your name.
It then automatically counts down from 3-2-1 and takes a photo.
You'll now be shown a confirmation that you're either starting or stopping your timesheet time, and you can tap Cancel if it's wrong.
And finally, a few seconds later, it automatically returns to the start screen, ready for the next person.

You may notice:

That if TimeSpot can't find a complete face in the photo it's taken, the clock-in or clock-out is automatically cancelled with a "No face found" warning.
Clock-in or clock-out timesheet times are never sent to 1st Money if there isn't a complete face found in the photo.
The reason for taking a photo during clock-in or clock-out is to verify each person's identity, to reduce timesheet fraud.

For advanced usage:

There may be times you feel that TimeSpot gets it wrong.
For example, if it thinks you're stopping, when you're expecting to be starting, or vice versa.
If that happens, it might be that it failed to properly register a previous clock-in or clock-out.
If that's the case, it's best to tap Cancel, and go to your org admin.
Your org admin can then open your timesheet and manually correct any missing clock-ins or clock-outs.

Also remember that:

All clock-in and clock-out times are always recorded with the precision of 1st Money's server time.
Because it's always based on the server time, it still correctly records clock-ins, even if your smartphone or tablet's time is incorrect.
It also means that, there's less chance for confusion or timesheet fraud, no matter which country or timezone you're clocking-in from.

Keep in mind that:

The clock-in and clock-out photos are visible to people who process your payroll on the "Hours worked" report.
Payroll admins can look through each timesheet in the pay period, to verify that the expected person's face is showing in each photo.
The photos are also visible to your managers and supervisors, and also to yourself, when you open your timesheet for that day.
However, the TimeSpot photos are only stored for six months. After six months, the photos are automatically deleted, but all clock-in and clock-out timesheet times remain saved.

You may also notice:

That if the number of people listed on a TimeSpot device is greater than 30, then it automatically shows a keyboard instead.
When the keyboard shows, tap the first letter of your name.
You'll then see a circle for all the people whose name starts with that letter, including yourself.
In keyboard mode, TimeSpot can handle the clock-ins and clock-outs of thousands of employees.

If a feature's not showing:

If the location or TimeSpot features aren't showing, it means your org hasn't turned on the timesheets feature yet.
To turn on the timesheets feature, watch the video on: Turning on timesheets

And that's it! That's everything you need to know about clocking-in and clocking-out timesheet times on a TimeSpot device!

Updated: Thu, 23 May 2024.

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