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How do I set up a repeating mileage allowance?

Mileage allowance2:14

"How do I set up a repeating mileage allowance?"

When a person's themself paying their work related traveling costs, you could set them up with a repeating mileage allowance.

To set up a repeating mileage allowance:

  1. First, select the person who's getting the allowance on: "Menu", then "People"
  2. Next, go to: "Pay", then "Pay settings"
  3. And scroll down to the "Repeat payables ... personal" heading.
  4. Then tap: New repeat payable
  5. Next, select: Mileage allowance
  6. Start setting "Mileage allowance ... per year" by dragging the slider.
  7. You can also type in a number if you'd like.
  8. Next, set "Estimated miles ... per year" to an estimate of how many miles the person travels in one year.
  9. You'll notice as you drag the slider, the big tax-free percent (at the top) changes.
  10. The higher the miles, the more of the mileage allowance is tax-free.
  11. If you've got a high enough number of miles, the mileage allowance becomes 100% tax-free.
  12. Next, tap: Save
  13. And the tax-free mileage allowance is now added to the person's paystub every payday.
  14. To see the mileage allowance on the person's paystub.
  15. Hover your mouse over the mileage allowance, and tap the "See on paystub" button:
  16. And you'll see the mileage allowance showing under: "Post-tax benefits and reimbursements"
  17. And finally, if you hover your mouse over the mileage allowance amount, you'll see a breakdown of the calculation.

Keep in mind that:

  • If the person's mileage allowance numbers allow it to be 100% tax-free, the entire amount is shown under the "Post-tax benefits and reimbursements" section.
  • However, if it's less than 100% tax-free, the mileage allowance is then split between the "Post-tax benefits and reimbursements" and the "Pre-tax benefits" sections.
  • Any amount in the "Pre-tax benefits" section means it's taxable, like the person's regular pay.

And that's it! That's all you need to do, to set up a repeating mileage allowance!

Updated: Sat, Oct 28, 2023.

© 2020–2024 1st Money UK Holdings Ltd. All rights reserved.