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How do I give a person notice of their upcoming dismissal?

Dismissal with work 'til last day6:12

"How do I give a person notice of their upcoming dismissal?"

Dismissing, or in other words, firing a person with a notice period usually means the person's expected to work until their last day.

To dismiss a person with a notice period, and have them work until their last day:

  1. First, select the person you're dismissing on: "Menu", then "People"
  2. Then tap: "HR", then "Dismiss"
  3. And tap the Next button on: "Notice of dismissal ... work 'til last day"
  4. You'll now see a list of questions that you'll need to confirm "Yes" to.
  5. In particular, you'll see the person's default minimum notice period, based on how long the person's worked for you.
  6. You can tap it to change it to a longer notice period, but you can't make it shorter than the minimum.
  7. To understand the calculation of the minimum notice period, read the notes below the slider.
  8. Once you've read the questions, tap: "Yes" to all the above
  9. Setting the dismissal tasks:
    Next, you'll see the number of tasks that 1st Money automatically does for you.
  10. To see the details of what each task does, tap: See all tasks
  11. And then tap expand all: (at the top)
  12. In particular, pay attention to the "starts on" date of the person's "paid notice" period.
  13. By default, it's set to tomorrow's date. Tap it, if you want to change it to a different date.
  14. If there's any other updates you'd like to make, do those updates now.
  15. For example, you could update their paid time off hours, or update their personal email.
  16. Some of the tasks send an email, or doc. To see a preview of any emails or docs, tap the blue links.
  17. Once you're happy with all the tasks, tap Continue, and then: Yes ... do it
  18. All the tasks are now done in the background.
  19. Sending the dismissal doc:
    Next, the person needs to be informed, in writing, about their upcoming dismissal.
  20. A dismissal doc is prepared in the foreground, all ready for you to complete and send.
  21. Read through the dismissal doc, and tap the red pick list for the best matching reason for the dismissal.
  22. If you want to change some text, or type more text in, tap Show editor, and make your changes.
  23. Then when you're ready to send the dismissal doc, tap Request "Got it", then Yes ... request "Got it", and then: Close
  24. Receiving the dismissal doc:
    The person now gets an email, asking them to confirm that the dismissal doc you've sent has been received.
  25. The person can't access the rest of 1st Money until the person's tapped Got it to the dismissal doc.
  26. Recorded events:
    Now, on "Recorded events" tap the dismissal, to expand it.
  27. You'll see that the doc's been sent.
  28. To see a copy of the sent doc, tap the "View" button: (at the end of the row)
  29. And you'll see the status change, once the person eventually marks the doc as: "Got it"
  30. And finally, to see their final paystub, tap the "See final paystub" button: (at the end of the row)

Keep in mind that:

  • If there's any doubt about whether the person's going to look at their email, it's recommended that you also call the person by phone.
  • And personally tell them that a dismissal doc's been sent to their email.
  • Also, it's important to check that it's going to send the docs to the person's personal email before you tap: Yes ... do it
  • Especially if it currently only lists their work email, and if you suspect the person may lose access to their work email once the person's dismissed.
  • Depending on your situation, in some cases, you may even need to print the doc, and hand deliver it to the person.

Also remember that:

  • During the notice period, the person's expected to work as usual, and is also paid as usual, with no changes to their payroll.
  • In some cases, a person with a dismissal notice period may stop coming in, or abandon their job. In other cases the person may find another job and ask to end their notice period early.
  • For a suggestion on what to do if the person stops coming in, or has other "Unauthorised absences", watch the video on: Issuing a disciplinary
  • For a suggestion on what to do if the person abandons their job, watch the video on: Dismissal for gross misconduct
  • And for a suggestion on what to do if the person finds another job and asks to end their notice period early, watch the video on: Resignation, and you've agreed

For advanced usage:

  • Your company may have its own process for sending written notice. If so, you can still have the automated execution of tasks, but may prefer to not send the supplied dismissal doc.
  • You can either skip the sending of the dismissal doc, when it's shown, or alternatively, you can permanently turn it off.
  • To learn about permanently turning off dismissal docs, watch the video on: Turning off disciplinary docs

To learn more:

And that's it! That's everything you need to know about dismissing a person with a notice period, and have them work until their last day!

Updated: Wed, Feb 7, 2024.

© 2020–2024 1st Money UK Holdings Ltd. All rights reserved.