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3. Paternity leave. How do I set it up for an expecting father?

Paternity leave9:48

"Paternity leave. How do I set it up for an expecting father?"

When an expecting father requests paternity leave, it's up to an admin to set up the paternity leave.

To set up an expecting father's paternity leave:

  1. First, select the expecting father on: MenuPeople
  2. Then tap: HRSet leave
  3. In most cases, the Date expecting child won't be set yet.
  4. Tap the blue "set it now" link and set it.
  5. Next, now that it's no longer disabled, tap: "Paternity leave"
  6. And look through all the reasons that the expecting father may not be eligible for paid paternity leave.
  7. If none of them apply, then tap the last option to give the expecting father paid paternity leave.
  8. Next, tap on the "Start" and set it to match the date requested by the expecting father.
  9. For the "End" date, expecting fathers have only two options. Select either a one-week paternity leave, or a two-week leave.
  10. Then once everything's set, tap: "Yes" to all the above
  11. Setting the paternity leave tasks:
    Next, you'll see the number of tasks that 1st Money automatically does for you to help you set up the paternity leave.
  12. To see the details of what each task does, tap: See all tasks
  13. And then tap expand all: (at the top)
  14. In particular, pay attention to the amount that'll be deducted.
  15. And also the amount that'll be added.
  16. If there's any other updates you'd like to make, do those updates now.
  17. Some of the tasks send an email, or doc. To see a preview of any emails or docs, tap the blue links.
  18. Once you're happy with all the tasks, tap Continue, and then: Yes ... do it
  19. All the tasks are now done in the background.
  20. Sending the paternity leave doc:
    Next, the expecting father needs to be informed, in writing, about their paternity leave.
  21. A paternity leave doc is prepared in the foreground, all ready for you to complete and send.
  22. Read through the paternity leave doc.
  23. If you want to change some text, or type more text in, tap Show editor, and make your changes.
  24. Then when you're ready to send the paternity leave doc, tap Request "Got it", then Yes ... request "Got it", and then: Close
  25. Receiving the paternity leave doc:
    The expecting father now gets an email, asking for confirmation that the paternity leave doc you've sent has been received.
  26. The expecting father can't access the rest of 1st Money until the expecting father's tapped Got it to the paternity leave doc.
  27. Recorded events:
    Now, on "Recorded events" tap the paternity leave, to expand it.
  28. You'll see that the doc's been sent.
  29. To see a copy of the sent doc, tap the "View" button: (at the end of the row)
  30. And you'll see the status change, once the expecting father eventually marks the doc as: "Got it"
  31. And finally, you'll also see the "Forgone earnings" and "Gained earnings" amounts.

Keep in mind that:

  • Paternity can only be requested in a single unbroken 7-day block, or a single 14-day block, or two lots of 7-day blocks.
  • All paternity leave must have been fully completed inside 56 days after the birth.
  • Also, the amounts that'll be deducted or added are auto calculated for all pay rate types.
  • Including if the expecting father's paid salary, or paid hourly.
  • Also, org admins can also fully complete the setting up of a paternity leave. It doesn't have to be only payroll admins.
  • But when an org admin completes a paternity leave, the payment amounts are all hidden from your org admin.
  • However, the expecting father, does still see all the payment amounts in the doc, as expected. Even though the payment amounts are hidden from your org admin.

To change an expecting father's dates on a paternity leave, or to strike a paternity leave from any records:

  1. First, select the expecting father on: MenuPeople
  2. Then tap: HRRecorded events
  3. And tap the previously set paternity leave, to expand it.
  4. Then tap the three dots: (at the bottom), then tap Strike from the record, and then tap: Yes ... strike it
  5. You'll now see the paternity leave crossed out, and moved to the bottom of the list.
  6. Next, tap: HRSet leave
  7. Then tap "Paternity leave", and select the unpaid or paid option from the list.
  8. Now you can change any of the paternity leave dates.
  9. And finally, once everything's set, tap "Yes" to all the above and continue until the paternity leave is fully set up, and the doc with the new dates is sent.

Also remember that:

  • The only way to change the dates on a paternity leave is to strike the previous paternity leave from the record, and create a new one.
  • You can strike from the record, and create a new one, repeatedly, as many times as you need to.
  • Once a paternity leave is struck from the record, it's as if it never existed. All paystubs from then on completely ignore it.
  • However, you still have a full read-only copy of its settings in case you ever need to refer back to it.
  • Any paystubs that were paid while the paternity leave was still "on the record" remain unchanged.
  • Striking a paternity leave from the record has no effect on previously paid paystubs.
  • Also, the date and name of the person who struck out the paternity leave is permanently stored inside the details of the paternity leave.
  • Additionally, both org admins and payroll admins can strike or restore paternity leave from the record.

To set up unpaid paternity leave and have an SPP1 form auto sent to an expecting father:

  1. First, select the expecting father on: MenuPeople
  2. Then tap: HRSet leave
  3. Next, tap "Paternity leave", and look through all the reasons that the expecting father may not be eligible for paid paternity leave.
  4. If one applies, tap it, then tap: Yes ... continue with UNPAID
  5. Next, check the dates, and tap the blue "see SPP1" link.
  6. Any time you grant paternity leave on an unpaid basis, an SPP1 form must be sent to the expecting father.
  7. The SPP1 is automatically filled out for you, but it's important that you check through it and confirm that its contents are correct.
  8. Then once everything's set, tap: "Yes" to all the above
  9. Setting the paternity leave tasks:
    Next, you'll see the number of tasks that 1st Money automatically does for you.
  10. To see the details of what each task does, tap: See all tasks
  11. And then tap expand all: (at the top)
  12. In particular, you may want to see the email that's sent to the expecting father.
  13. In the email, you'll see that the completed SPP1 is attached.
  14. Once you're happy with all the tasks, tap Continue, and then: Yes ... do it
  15. All the tasks are now done in the background, including the emailing of the SPP1.
  16. Sending the paternity leave doc:
    Next, the expecting father needs to be informed, in writing, about their paternity leave.
  17. Because it's unpaid paternity leave, the doc includes the calculations for: "Forgone earnings"
  18. The doc also includes notes about "Unpaid leave", and the SPP1 form.
  19. Then when you're ready to send the paternity leave doc, tap Request "Got it", then Yes ... request "Got it", and then: Close
  20. Recorded events:
    Now, on "Recorded events" tap the paternity leave, to expand it.
  21. You'll see that the doc's been sent.
  22. You'll also see that the SPP1's been sent. Additionally, a copy of the sent SPP1 is stored in the expecting father's tax forms history.
  23. And finally, you'll see that the "Leave type" is set to: "Unpaid"

You may notice:

  • If the expecting father only qualifies for unpaid paternity leave, you'll only see calculations for the: "Forgone earnings"
  • As there's no "Gained earnings" amount to be added when the paternity leave is unpaid.

For advanced usage:

  • Your company may have its own process for sending written notice. If so, you can still have the automated execution of tasks, but may prefer to not send the supplied paternity leave doc.
  • You can either skip the sending of the paternity leave doc, when it's shown, or alternatively, you can permanently turn it off.
  • To learn about permanently turning off the paternity leave doc, watch the video on: Turning off disciplinary docs

To learn more:

And that's it! That's everything you need to know about setting an expecting father's paternity leave!

Updated: Sat, Feb 24, 2024.

© 2020–2024 1st Money UK Holdings Ltd. All rights reserved.
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