How do I use the 'Absences list' report?

"How do I use the "Absences list" report?"

The "Absences list" report shows you a list of every absence for the selected person, project, or even your whole org.

A person or project's "Absences list" report, and all other "Attendance" reports, are available to be opened by:

• Each person, to see their own "Absences list" report.
• The person's direct manager and supervisors.
• Also anyone with at least "View org admin" permissions.
• And also a project's owners and observers.

You may notice:

• When you go to a project and look on the Attendance menu, it may not show the "Absences list" report.
• If not, it means your org hasn't turned on "Show planned times" yet.

To learn more:

• About how to turn on "Show planned times", watch the video on: Turning on planned times

To see a project's "Absences list" report:

1. First, select the project on: "Menu", then "Projects"
2. Then tap: "Attendance", then "Absences ... list"
3. And finally, once it opens, you'll see a list of every absence of every person in the project, over the last 30 days.

To only see all absences of a single person:

1. First, tap their name.
2. And finally, it slides out on the right, showing absences for only that person.

To understand all three kinds of absences:

1. First, there's "Late starts" in red, where a person started later than their planned start time.
2. Then there's "Early finishes" in grey, where a person finished earlier than their planned finish time.
3. And finally, there's "No-shows" in black, where a person didn't show up at all.

To see an "Absences list" report with only "no-shows":

• Tap:
  " Show settings", "Filter", then "No-shows only"

To see an "Absences list" report of your last 7 days:

• Tap:
  " Show settings", "Dates", then "Previous 7 days"

To compare a set of selected people on an "Absences list" report:

1. First, tap:
   " Show settings", then "Show people"
2. Then Control + tap the people you want to compare.
3. You'll now only see no-show absences for the selected people, over the last 7 days.
4. You can see (at the bottom), the total of all absences hours.
5. You can also see that after removing excused absences, there's less hours of absences.
6. That's because the absence was excused, so it now shows in grey, and doesn't count towards the total.
7. When you mouse over each excused row, you'll see the explanation added by the manager who excused the absence.
8. And finally, to see the "excuse options", tap any row.

If a feature's not showing:

• If the "Absences list" report isn't showing in the menu, it means your org hasn't turned on the timesheets feature yet.
• To turn on the timesheets feature, watch the video on: Turning on timesheets

To also learn more:

• About how to excuse absences, watch the video on: Excusing absences

And that's it! That's everything you need to know about using "Absences list" reports!