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4. How do I pay payslips each payday?

Paying paystubs3:23

"How do I pay paystubs each payday?"

Your pay batch's "To-do" list is there to remind you of when it's time to pay paystubs.

To file & confirm paystubs:

  1. First, select the pay batch on: "Menu", then "Pay batches"
  2. Then on the "To-do" tab, tap the upcoming: "Payday"
  3. Once the "Payday" is open, you'll see details about each paystub, like net pay, taxes, and more.
  4. To see even more details about any paystub, tap the blue "See paystub" button: (at the start of any row)
  5. Sometimes you may have a reason to skip a person for now, and pay them later. To skip paying a paystub for now, turn off the row.
  6. Then when you're ready, tap: File & pay
  7. You'll now see the total amount of net pay you're about to pay your people.
  8. And finally, tap: Yes ... file it

Immediately after filing paystubs, 1st Money sends details of the filed paystubs to confirm with HMRC.

Once HMRC's confirmed the paystubs you filed, you can make your payday payments.

To make your payday payments:

  1. First, tap: Download payments
  2. Then tap the bank you use, and a payment file's downloaded.
  3. The payment file has all the payments to be paid for the payday.
  4. And finally, upload the payment file to your banking software.

To finish and send emails:

  1. First, by default, each person gets emailed a PDF of their paystub.
  2. You can also get an email with a PDF of everybody's paystubs, in case you'd like to print them. However, it's off by default.
  3. But you can always turn any of the payday emails on or off if you'd like.
  4. And finally, tap: Mark as paid

To confirm that a paystub has been filed with HMRC:

  1. First, find the "Paid" column with the two green checkmarks.
  2. Then hover your mouse over each green check:
  3. If you see an hourglass status , it means HMRC is still receiving your paystub submission.
  4. Once HMRC accepts the paystubs, the hourglass status changes to a green check:
  5. To see even more "Tax Filing" details, tap the check status:
  6. And finally, you'll see who made the submission, how many paystubs were submitted, and much more.

For advanced usage:

  • To see the actual submission that was sent to HMRC, scroll down further, and tap Show details, or: Show XML
  • HMRC calls the "Tax Filing" of filed paystubs a "Full Payment Submission", or FPS.

Keep in mind that:

  • If you ever want to refresh the status, tap the three dots: (in the top-right corner)
  • Then tap: Reload

To learn more:

And that's it! That's everything you need to know about what happens when you pay paystubs!

Updated: Sat, Feb 24, 2024.

© 2020–2024 1st Money UK Holdings Ltd. All rights reserved.