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5. How do I see payslips that've already been filed?

The "Paystubs history" report3:21

"How do I see paystubs that've already been filed?"

The "Paystubs history" report shows you all filed paystubs for the pay batch, over any time frame.

To see paystubs that've already been filed:

  1. First, select the pay batch on: "Menu", then "Pay batches"
  2. Then tap: "Pay", then "Paystubs history"
  3. Now, you'll see a list of paystubs that were filed in the last month.
  4. To see more details about a paystub, tap the blue "See paystub" button: (at the start of any row)
  5. And you'll see the paystub open out (on the side).
  6. As you scroll across the "Paystubs history" report, you'll see info about each filed paystub, like net pay, taxable pay, etc.
  7. If you tap an amount, it opens the paystub, and highlights the amount you tapped.
  8. And finally, on some amounts in the paystub, you can mouse over the amount, and you'll see an explanation of how it's calculated.

To see filed paystubs for only a set of selected people:

  1. First, tap:
    " Show settings", then "Show people"
  2. Then control + tap the people you want to see filed paystubs for.
  3. Now it's only listing filed paystubs for the people you chose.
  4. And finally, it's also showing the totals for only the selected people.

To show all of a pay batch's filed paystubs for a single tax year:

  1. First, tap:
    " Show settings", "Dates", then "Tax year"
  2. Then select your tax year.
  3. And finally, you're now looking at all the paystubs for the entire tax year.

To show only one row of filed paystub summed amounts for each person:

  1. First, tap:
    " Show settings", then "Combine paystubs by person"
  2. Now there's only one row for each person.
  3. And finally, you'll see the sum of each person's paystub amounts over the entire tax year.

To check that filed paystub amounts cover all of a year's paystubs:

  1. First, scroll over to the "paystubs" column.
  2. If the people were paid monthly, make sure it says: "12"
  3. If a person joined part-way through the year, the amount may be less than twelve.
  4. And finally, if a person was paid weekly, the amount would be more like 52, or 53.

To download filed paystub amounts to an XLS file:

  1. First, get all your date filters set.
  2. Then to download the amounts to an XLS file, tap:
    " Show settings", "More", "Download", then ".xls"
  3. And finally, you've now got an XLS file for your own calculations.

Keep in mind that:

  • The "Paystubs history" report is only available to people with payroll admin permissions.

To learn more:

  • About how to download a printable PDF of a set of filed paystubs, watch the video on: Multi-paystub PDF

And that's it! That's everything you need to know about using your pay batch's "Paystubs history" report!

Updated: Sat, Feb 24, 2024.

© 2020–2024 1st Money UK Holdings Ltd. All rights reserved.