How do I use the 'Absences list' report?
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"How do I use the "Absences list" report?"
The "Absences list" report shows you a list of every absence for the selected person, project, or even your whole org.
A person or project's "Absences list" report, and all other "Attendance" reports, are available to be opened by:
- Each person, to see their own "Absences list" report.
- The person's direct manager and supervisors.
- Also to anyone with org admin permissions.
- And also a project's owners and observers.
You may notice:
- When you go to a project and look on the Attendance menu, it may not show the "Absences list" report.
- If not, it means your org hasn't turned on "Show planned times" yet.
To learn more:
- About how to turn on "Show planned times", watch the video on: Turning on planned times
To see a project's "Absences list" report:
- First, select the project on: MenuProjects
- Then tap: AttendanceAbsences ... list
- And finally, once it opens, you'll see a list of every absence of every person in the project, over the last 30 days.
To only see all absences of a single person:
- First, tap their name.
- And finally, it slides out on the right, showing absences for only that person.
To understand all three kinds of absences:
- First, there's "Late starts" in green, where a person started later than their planned start time.
- Then there's "Early finishes" in blue, where a person finished earlier than their planned finish time.
- And finally, there's "No-shows" in pink, where a person didn't show up at all.
To see an "Absences list" report with only "no-shows":
- Tap:
Show settingsFilterNo-shows only
To see an "Absences list" report of your last 7 days:
- Tap:
Show settingsDatesPrevious 7 days
To compare a set of selected people on an "Absences list" report:
- First, tap:
Show settingsShow people - Then Ctrl+Tap the people you want to compare.
- You'll now only see no-show absences for the selected people, over the last 7 days.
- You can see (at the bottom), the total of all absences hours.
- You can also see that after removing excused absences, there's less hours of absences.
- That's because the absence was excused, so it now shows in grey, and doesn't count towards the total.
- When you mouse over each excused row, you'll see the explanation added by the manager who excused the absence.
- And finally, to see the "excuse options", tap any row.
To also learn more:
- About how to excuse absences, watch the video on: Excusing absences
And that's it! That's everything you need to know about using "Absences list" reports!
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