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How do I use the 'Daily hours' and 'Weekly hours' reports?

The "Daily hours" and "Weekly hours" reports4:33

"How do I use the "Daily hours" and "Weekly hours" reports?"

The "Daily hours" and "Weekly hours" reports shows you the actual timesheet done time of your people.

A person or project's "Daily hours" and "Weekly hours" reports, and all other "Attendance" reports, are available to be opened by:

  • Each person, to see their own "Daily hours" and "Weekly hours" reports.
  • The person's direct manager and supervisors.
  • Also to anyone with at least "View org admin" permissions.
  • And also a project's owners and observers.

To see a project's "Daily hours" or "Weekly hours" report:

  1. First, select the project on: "Menu", then "Projects"
  2. And finally, "Attendance", then "Hours ... daily"

To understand both different line colors:

  1. First, once it opens, you'll see two green lines representing the done time of everyone in the project, over the last 90 days.
  2. The upper green line is the accumulated done time over the time period, which in the example is 90 days.
  3. And finally, the lower green lines are the actual daily done times.

To see a person's done time in a project:

  1. First, tap:
    " Show settings", "Line type", then "Show each person"
  2. And finally, when you hover your mouse over each line, you'll see additional details. Like who the line's for, and how much done time the person's worked.

To see a project's most recent 30 days of done times:

  • Tap:
    " Show settings", "Dates", "From", then "Previous 30 days"

Now, switching back to 90 days.

To compare a set of selected people's done time:

  1. First, tap:
    " Show settings", then "Side settings ... show"
  2. Then find the People in the list.
  3. Then control + tap each person you want to compare the done time of.
  4. You'll now only see a line for each of your selected people.
  5. Because each line's a different color, you can compare each person.
  6. And finally, if you tap any point on a line, it slides out on the right, showing that day's timesheet for that person. The timesheet gives you more info about their done time, including exact start and stop times throughout their working day.

You may notice:

  • When you go to the "Daily hours" or "Weekly hours" report, it may not show the yellow planned times lines.
  • If not, it means your org hasn't turned on "Show planned times" yet.

To learn more:

Now:

  • Switching back to all people.
  • Hiding the side settings.
  • And combining back into one line.

Now that planned times is turned on, you can now see the difference between the yellow planned time and the green done time.

Also, to see how far into the future that planned times have been entered:

  • Tap:
    " Show settings", "Dates", "To", then "Next 30 days"

You may also notice:

  • That additional weeks of planned times may have been entered for the coming week's shifts.
  • You may also notice the total planned target hours per day.

Now, switching back to: "Today"

To see differences between planned time and done time in a number format:

  1. First, tap:
    " Show settings", then "Show grid"
  2. Now you'll see a clear day-by-day breakdown of which days, in red, were under the planned hours, and by how much.
  3. And finally, (at the top) you'll also see the average and total planned versus done time for all the people, over the entire date range selected.

Keep in mind that:

  • When you tap the Attendance menu, you'll also find a weekly version called the "Weekly hours" report.
  • In addition, when you go to a specific person, you can also see more "Attendance" reports, also under the Attendance menu.
  • The person "Attendance" reports are similar to the project "Attendance" reports, except the person "Attendance" reports only show hours done for a single person.

And that's it! That's everything you need to know about using "Daily hours" and "Weekly hours" reports!

Updated: Thu, Oct 19, 2023.

© 2020–2024 1st Money UK Holdings Ltd. All rights reserved.
www.1st.money/help/Time_and_Attendance/How_do_I_use_the_'Daily_hours'_and_'Weekly_hours'_reports