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How do I use the 12-month calendar?

The 12-month calendar3:44

"How do I use the 12-month calendar?"

There's a 12-month calendar for both pay batch and person. Each shows you a full year of events, both past and future.

To see a pay batch's 12-month calendar, and change its holidays:

  1. First, select the pay batch on: MenuPay batches
  2. Then tap: Calendar12-month calendar
  3. You can see the pay batch's next upcoming holiday (at the top).
  4. And you can see how many days until its next payday.
  5. In the main part of the page you can see all 12 months of the year, with today's date circled in red.
  6. To change its holidays, scroll down to "Regular holidays" (near the bottom). Then tap the "Edit" button:
  7. And select a different "Paid holidays" setting.
  8. After the calendar updates, you'll see the new calendar heading, with its new holiday dates shown in light orange.
  9. Next, the days with blue outlines mark each of the pay batch's paydays for the year.
  10. And finally, if you hover your mouse over a day with a blue outline, it highlights the pay period days that the payday covers. Now you'll see the first and last day that each pay period covers.

Keep in mind that:

  • Changing the holidays for a pay batch applies the change to all the people in the pay batch.

To see a person's 12-month calendar:

  1. First, select the person on: MenuPeople
  2. Then tap: Calendar12-month calendar
  3. You can see the year that you're on, in the heading.
  4. And you can tap the triangle buttons (near the heading) to skip forward and back a year.
  5. Next, to see 7 days of a person's timesheets in "Timelines ... weekly", tap the gray circles (at the start of each week).
  6. The light gray days mark non-working days, like weekends.
  7. And the light orange days mark regular holidays.
  8. When you hover your mouse over one, it also tells you the name of the holiday.
  9. All the other days are working days.
  10. If you tap any working day, you'll see the person's timesheet for that day.
  11. And finally, if you tap a payday (with a blue outline), it asks if you want to open that day's "Paystub" or: "Timesheet"

To change which days are a person's non-working days:

  1. First, select the person on: MenuPeople
  2. Then tap: PayPay settings
  3. Scroll down to the "Target hours per week" heading.
  4. And turn off: Move weekday sliders together
  5. Next, drag the person's working days' sliders to whatever hours the person works.
  6. And drag the non-working days' sliders to zero.
  7. Then tap: Save
  8. Next, go to the person's: Calendar12-month calendar
  9. And finally, you'll now see the new non-working days marked in light gray.

You may notice:

  • That if you scroll to the bottom of the 12-month calendar, there's a useful color reference.
  • The color reference reminds you what each part of the calendar means.

And that's it! That's everything you need to know about a pay batch or person's 12-month calendar!

Updated: Thu, Oct 19, 2023.

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© 2020–2024 1st Money UK Holdings Ltd. All rights reserved.